Association Events Coordinator

STEMCELL Technologies•Burnaby, BC

5d•CA$58,500 - CA$79,100•Onsite

About The Position

Malachite Management Inc. is looking for an Association Events Coordinator to join our team! Malachite Management Inc., part of the STEMCELL Group of Companies, provides association management services to non-profit associations. The Malachite team is passionate about our clients’ success and knows that our company’s most valuable asset is our team. If you are a driven and highly organized professional who is a team player and enjoys working in a dynamic work environment, we would love to hear from you! As the Association Event Coordinator, you will provide administrative support to non-profit associations (Malachite’s clients), including all of the following: event configuration and reporting, website maintenance, marketing including creative design and multi-channel communications (including social media), committee support and monthly events.

Requirements

Bachelor's degree (business, communications, or science preferred) or equivalent professional experience with 1-3 years of experience in administrative support
Familiarity with website content management systems; HTML experience is considered an asset
Interest or experience with non-profit organizations and strong interpersonal and client service skills
Exceptional organizational skills and a proactive mindset, while fostering positive relationships through a gracious and generous demeanor
Proficient in Microsoft Office Suite and Google Suites; social media platforms, Canva, iContact (or similar platform); familiarity with AI tools such as NotebookLM is considered an asset

Nice To Haves

HTML experience is considered an asset
Familiarity with AI tools such as NotebookLM is considered an asset

Responsibilities

Provide administrative support to the Association Executive and the rest of the client team
Act as a point of contact for client members, sponsors, speakers, board and committees via phone and email
Create, organize, and manage association communications, content, and data (email, social, marketing materials, documents, email)
Coordinate the composition and execution of marketing and promotional campaigns on LinkedIn and Instagram using Hootsuite; creative flair, impeccable business English and aptitude for professional business communications are essential
Provide administrative support on client meetings, activities (physical and virtual) and events (e.g. speaker management, registration) and help to co-manage in-person events on site as required