Association Bookkeeper - Liberty, NY

Cornell Cooperative Extension•New York, NY

6d•Onsite

About The Position

The Cornell Cooperative Extension Sullivan County Association Bookkeeper works independently under the general administrative supervision of the Association Finance Manager to perform technical aspects of accounting data entry (accounts payable and accounts receivable) and functions according to established procedures and policies and to prepare financial reports which clearly, completely, and accurately reflect the financial condition of the Association. This position will assist in monitoring, tracking and verifying all accounts assigned. The individual in this position is responsible for maintaining a complete, accurate, and systematic set of records of all Association financial transactions involving complex accounting procedures. The bookkeeper will track staff timekeeping and maintain accruals and coordinate purchasing for the association. This is a part-time, 20 hours per week, benefits eligible position.

Requirements

High School Diploma or equivalent education and experience relevant to the role of the position.
Ability to enter data, prepare, maintain, and audit financial and statistical records which are accurate and error-free.
Knowledge of accounting principles, procedures and practices.
Commitment to learn CCE-specific accounting software (currently ACUMATICA)
Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and Microsoft Office Suite including Excel.
Ability to clearly communicate and to read and write in English, and to understand and effectively carry out standard practices and instructions.
Must be able to ensure confidentiality of information relating to financial and sensitive personnel matters.
Ability to gather, assemble, consolidate, and analyze facts and draw conclusions.
Ability to set goals, initiate, plan, and organize work.
Ability to establish and effective working relationships with members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association’s financial goals.
Ability to work in office at the Extension Education Center in Liberty, NY
Ability to meet acceptable motor vehicle record standards.
Ability to work flexible hours for special events which may include occasional evenings and/or weekends, as scheduled.
Must be able to work cooperatively in a team effort on a day-to-day basis.

Nice To Haves

Associate’s Degree or college level accounting course and two (2) years’ experience or equivalent combination of experience and education
Bachelor’s degree in Accounting or Business Management.
College level course work and experience in budgeting, financial management of not-for-profit organizations.
Knowledge, skill, and ability in the use of accounting software.
Not-for-profit organization financial experience.

Responsibilities

Review of vendor invoices and supporting documentation for completeness, mathematical accuracy, and consistency with account coding guidance
Attachment and organization of supporting documentation (including invoices, contracts, receipts, and related records) within accounting systems
Process vouchers for payment ensuring that all charges to accounts are accurate.
Coordination with vendors to clarify invoice details or resolve discrepancies
Set-up or maintenance of vendor records
Documentation of capital asset purchases in accordance with capitalization policies
Preparation of limited journal entries related to payable processing
Identification and documentation of unclaimed or outstanding payment items
Prepare invoices and required billing documents for funds owed to the association for supplies, services, and grants programs.
Record cash deposits and online account payments.
Responsible for accurate/timely posting of all financial transactions to appropriate computerized ledgers (accounts receivable, accounts payable and general journal).
Track and record unclaimed funds.
Record, maintain and distribute charge cards to staff upon request.
Prepare financial statements and reports including monthly, quarterly and annual financial statements/reports.
Work cooperatively with staff that have responsibilities for account reconciliations transactions.
Maintain strict confidentiality of all financial and payroll records at all times.
Assist the Finance Manager with preparation of error-free reports including monthly financial statements that accurately report the financial condition of the Association.
Provide direction to staff on input required for the completion of assigned financial records.
Implement audit recommendations as assigned.
Counsel and orientate Extension staff on Association financial policies and practices.
Prepare monthly grant reimbursement vouchers.
Close month-end on ACUMATICA accounting program.
Prepare bank deposits, properly code and enter transactions into the Accounts Receivable program.
Prepare disbursement vouchers for approval and payment, code expenses and enter transactions in the Accounts Payable program, run checks.
Prepare 1099 tax forms.
Coordinate association purchasing.
Maintain accurate timekeeping and track accruals for association staff.
In collaboration with Finance Manager track reporting requirements of grants and contracts for compliance to contract agreement.
Other duties as assigned.
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Support the Association to maintain a safe working environment. Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard. Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
Maintain professional and respectful interactions with clientele, staff, volunteers and the public. Assist the Cornell Cooperative Extension system in reaching out to various audiences. Aware of, and adheres to, established Cornell Cooperative Extension Association of Sullivan County policies, procedures and Cornell Cooperative Extension Skills for Success. Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.