Blackstone Credit & Insurance(BXCI) - Expense Team - Associate

Blackstone • Miami, NJ

4d

About The Position

The Expense Team Associate will support and oversee key functions across the Blackstone Credit & Insurance (BXCI) Expense Team. The role is responsible for day-to-day expense operations, including process improvement across travel and entertainment (T&E), software administration support, invoice allocation, and system data management. It requires a highly motivated, detail-oriented candidate able to work effectively in a fast-paced environment and support a wide variety of functions. A background in Finance, Accounting, and expense operations is strongly preferred. Experience with invoice allocation and/or T&E processes, expense policy adherence, expense reporting and status updates, and preferably software system administration, implementation, and management is valuable.

The Associate supports expense status reporting and invoice and T&E workflows, serves as a contact for employee questions, and provides training on allocation processes. The role also provides system administration support for the Expense Allocation System (EAS) and Concur, including queue oversight, data maintenance, user support, and escalation of issues. The Associate contributes to process improvements, allocation governance, and operational risk management.

The expected annual base salary range is $105,000–$150,000. Actual base salary depends on factors including experience, skills, qualifications, and job location. Compensation and benefits include comprehensive health benefits, paid time off, life insurance, a 401(k) plan, and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone’s discretion.

Requirements

• At least 3 years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions.
• At least 2 years of experience delivering presentations and facilitating training.
• Hands-on experience with systems such as Concur and EAS, including workflow approvals, reporting, troubleshooting, and user support.
• Ability to review and enforce policy and allocation procedures, resolve exceptions, and follow up on approvals.
• Strong technical and analytical skills, attention to detail, and a strong control mindset.
• Ability to manage multiple tasks, shift priorities quickly, and support varied functions in a dynamic environment.
• Advanced Excel proficiency, including pivots, lookups, and reconciliation support.
• Experience designing and deploying AI-enabled solutions.
• Excellent verbal and written communication skills, including the ability to summarize issues, develop recommendations, and make sound decisions.
• Proactive approach, initiative, and ownership from problem identification through resolution.

Nice To Haves

• Finance, Accounting, and expense operations background is strongly preferred.
• Asset management or financial services experience is strongly preferred.
• Experience in software system administration, implementation, and management is preferred.

Responsibilities

• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Respond to questions about invoice status and provide technical guidance on related workflows.
• Interact with technology teams regarding software maintenance and enhancements.
• Support day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
• Review expense reports for compliance with policies and allocation procedures, and act as an escalation point for exceptions and complex issues.
• Serve as a key contact for employee questions about T&E allocations, approvals, and expense process expectations.
• Train new employees on T&E allocations and invoice allocation workflows.
• Provide EAS administration support, including queue oversight, data maintenance, user support, and issue escalation.
• Oversee T&E report and approval workflows, collaborating on documentation and training materials.
• Assist with technical system troubleshooting and user support, and coordinate with internal partners to resolve recurring system or process issues.
• Perform special projects to improve controls, reduce cycle times, and improve user experience.
• Allocate select expenses and provide allocation support, ensuring proper allocation and documentation.
• Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

Benefits

• Comprehensive health benefits, including medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses
• Certain employees may be eligible for equity and other incentive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed