Associate, Workforce Software

Phillips 66 • Bartlesville, OK

2d • $55,900 - $68,310 • Onsite

About The Position

The Associate, Workforce Software, is responsible for supporting Workforce Software and Time Administration across all Phillips 66 U.S. locations to provide accurate and timely payroll information. This role supports routine HR operations, maintains workforce data, performs audits, resolves routine questions, and provides escalation support to the Time Administration team.

Requirements

• Legally authorized to work in the job posting country
• High school diploma or GED equivalent
• 1 or more years of experience in business, administrative, Human Resources, payroll, or Time Administration support, including experience using office or operational systems and standard Microsoft Office applications

Nice To Haves

• Experience with Workforce Software, time administration, scheduling, absence management, payroll, or HR operations
• Hands-on experience performing time or schedule audits, reconciling data, or maintaining workforce records
• Exposure to HR system testing, data conversion, implementation, troubleshooting, or procedure documentation
• Proficiency in accurately entering, reviewing, and maintaining employee, payroll, workforce, or other business data
• Sound judgment when investigating routine discrepancies, resolving routine questions, and escalating non-routine issues appropriately
• Ability to communicate effectively with employees, managers, customers, and internal stakeholders while maintaining accuracy and timeliness
• Demonstrated ability to learn and responsibly use new technology, including AI-enabled tools in accordance with company policy

Responsibilities

• Perform Time Administration activities by reviewing, entering, and maintaining time, scheduling, time-off, and workforce data in accordance with established procedures.
• Perform routine time and schedule audits, investigate discrepancies, and support accurate information for payroll.
• Research and resolve routine employee and manager questions and provide escalation support to the Time Administration team.
• Apply HR policies, procedures, and standard work practices consistently.
• Maintain accurate records and documentation while protecting confidential employee information.
• Support assigned system updates, testing, data conversion, implementation activities, and troubleshooting.
• Collaborate with employees, leaders, HR partners, internal stakeholders, and team members to deliver timely and consistent service.
• Learn and appropriately use new technologies, including AI-enabled tools, to support efficient HR operations while following company policies and protecting confidential information.

Benefits

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED