Associate, Sport Schedules & Services

LA28•Los Angeles, CA

5d•Onsite

About The Position

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. The Associate, Sport Schedules & Services will play a fundamental role in the detailed planning of the Games. This role will work within the broader Sport team in close collaboration with the individual Sport Managers to progress planning deliverables, including but not limited to detailed competition and training schedules and related contingency plans, sport entries, and weather services. They will also be expected to support centralized business administration functions for the Sport team, like the contracting process with external entities. They will report to the Senior Manager, Sport Schedules & Services. The role will be expected to collaborate within the Sport department as well as with other LA28 Sport and Games Delivery and Games Services functional areas. As well, the Associate may coordinate with external partners such as the International Federations, Olympic Broadcasting Services (OBS), Omega, International Olympic Committee (IOC), International Paralympic Committee (IPC), and weather services partner.

Requirements

2-3 years’ experience in stakeholder and project management, ideally in the sports industry
Bachelor’s degree required
Extremely detail-oriented with excellent organizational skills
Experience working across multiple workstreams and project deliverables at one time
Comfortability and experience managing and dealing with rapid change
Well-developed problem-solving skills and ability to work both independently and across teams to resolve issues and produce deliverables
Self-starter with experience in defining tasks, seeking feedback and evolving work
Required proven ability of building good interpersonal relationships with people across the organization
Fluent working with Office suite products including Microsoft Excel and PowerPoint

Nice To Haves

Knowledge of the Olympic and Paralympic Games, the Movements, as well as a background in sport and/or event management
Exceptional communication, team building and interpersonal skills
A collaborative and team mindset; someone who prioritizes the team and fosters a culture of high performance without ego
Ability to work in a fast-paced environment
Ability to work effectively in a close team environment

Responsibilities

Support the development and validation of all Sport schedules, including Training and Detailed Competition Activities Schedule (DCAS) across all Olympic and Paralympic sports, including management of the central Schedule Management Application
Partner with the Sport Presentation and Victory Ceremonies teams on the implementation and timing of sport-specific activities into the DCAS
Ensure the competition and training schedules project and outputs have visibility both within the organization for coordinated and accurate planning by all Functions and with key Delivery Partners (e.g., Omega, OBS, Public Transit partners)
Support the development of Sport policies, procedures and contingency plans for Games-time that are impacted and/or influenced by Sport schedules and weather services, including the joint IOC/IPC Delay, Postponement, Advancement and Cancellation policy (DIPAC)
Produce necessary planning documentation (e.g., competition schedules) and communications for weather services provider to advance detailed planning assumptions and coordinate delivery efforts
Support the sport entries project, supporting cross-functional integration, operating plans, and project management of key deliverables in lockstep with the IOC
Point of entry in Sport for other LA28 Functions to request sport function information within scope for planning purposes
As required, represent Sport in cross-functional planning forums, ensuring there is a clear understanding of deliverables and addressing the unique requirements within the diverse range of Olympic and Paralympic sports in the program
Support the development of Sport presentations and reports to be used internally and externally to communicate progress and issues within the Sport department and to Sport Stakeholders
Validate and update key sport information within the LA28 Games Demand Model and other source of truth documents