ASSOCIATE RESEARCH LABORATORY MANAGER

Duke Careers•Durham, NC

1d•$85,718 - $138,507•Onsite

About The Position

The Duke Human Vaccine Institute (DHVI) is a multidisciplinary research organization within the Duke University School of Medicine dedicated to advancing basic, translational, and clinical research aimed at developing innovative vaccines, therapeutics, and diagnostic tools for infectious diseases that affect global health. The Duke Regional Biocontainment Laboratory (RBL), a division of DHVI, provides secure Biosafety Level 3 (BSL-3) laboratory facilities and support services for infectious disease research conducted on both Duke’s main research campus and its Research Triangle Park (RTP) campus.

Requirements

Bachelor’s degree in a related scientific discipline.
Minimum of five years of related experience.
Must have previous experience managing projects.
Experience must include a minimum of one-year in a lead/supervisory/managerial role.
Work with hazardous biological agents handled at BSL-2 and BSL-3
Work with small animals handled at ABSL-2 and ABSL-3
Comply with vaccination requirements when necessary
Successfully complete and maintain US Department of Justice screening for Select Agent registration
Achieve external certification for independent work at BSL-3

Nice To Haves

Master’s degree or PhD is preferred.
Strong background in biosafety, previous BSL-3 compliance monitoring, supply chain and logistics management, and facilities management
Master’s degree or PhD in Biology, Microbiology, Virology, or related scientific field preferred
Biological safety credential (RBP, CBSP) preferred
Proficient in technical writing and safety training development and delivery
Excellent interpersonal skills and experience working with researchers with diverse backgrounds and experiences

Responsibilities

Maintain efficient day-to-day operations of the assigned laboratory facility, coordinate research activities of multiple laboratories, resource scheduling and billing
Direct supervision of four DHVI Lab Assistants
Compliance monitoring of annual training and health screening requirements for all facility users
Periodic auditing of research staff to ensure SOP compliance
Train and instruct research staff that will be utilizing the RBL facility (BSL-3/ABSL-3), including various Duke research laboratories needing to work within a BSL-3 facility for safety
Direct day-to-day activities of staff, as well as the project management goals of the facility
Utilize effective project and resource management needed for successful operation and service
Control and maintain GHRB training and access request workflows in Smartsheet to coordinate security and biosafety activities. Perform periodic audit to ensure concordance with Duke Security Lenel system.
Source and maintain an inventory of required safety supplies and laboratory equipment to ensure full compliance with Standard Operating Procedures (SOPs) and meet end user and Core Manager research needs
Track inventory and locations of capital equipment located within the RBL. Reconcile inventory with Duke Procurement when requested
Purchase and maintain list of equipment service contracts and coordinate with staff and vendor when service is needed
Manage routine maintenance, monitoring and emergency response for RBL freezers
Ensure required safety checks and waste removal is fully compliant with relevant SOPs.
Coordinate laboratory and equipment decontamination and maintenance with relevant Duke offices/departments (e.g. Engineering and Operations).
Participate in meetings of the Facility Operations and Core support teams. Participate in cost model development, use projections and budgeting for compliant cost recovery.
Coordinate incoming/outgoing material transfers with the facility leadership, the Duke Biological Safety Officer/Responsible Official and the Duke Office of Export Controls to ensure full compliance with all local, state and federal regulations.
Work to improve/optimize existing SOP Develop and implement new SOPs; Lead development, optimization, qualification and validation efforts for assays and procedures, as requested by the research sponsor / Facility Director / Core Manager.
Prepare use reports, Institutional Biosafety Committee registrations, CDC compliance documents, and grant report inputs, as needed.
Participate as a member of the Duke Select Agent Team, along with the RBL Director and the DHVI Director of Safety.
Participate in training personnel who conduct Select Agent research to assure compliance with the Select Agent Final Rule, and with all written Select Agent Plans (Incident Response, Safety, and Security).
Perform other duties as requested by the DHVI Director of Safety
Provide administrative support to RBL Leadership
Assist RBL Leadership and Team Leads in managing research projects, developing and administering budgets, schedules, and performance metrics
Schedule and coordinate arrangements for seminars, conferences, meetings, and speaking engagements as needed.
Assist with scheduling visitor access, maintaining visitor instruction guides, and managing parking passes
Manage and consult on RBL budgets and assist with the development of new budget proposals for grants and other funding opportunities
Collaborate with Duke RBL laboratories and with other RBL network laboratories
Maintain office supplies and equipment
Assist with onboarding of new employees
Maintain GHRB Email Listservs
Place orders in Buy@Duke to support RBL Operations. Review shopping carts to ensure compliance with Buy@Duke and Duke Procurement policies. Serve as onsite resource for RBL staff on instruction and guidance for proper use of Buy@Duke
Prepare travel and expense reports for reimbursement for RBL Leadership
Screen and route mail and documents. Assist RBL staff with outgoing commercial shipments as needed. Notify RBL staff of package deliveries
Attend program and operations meetings to take minutes and monitor action items
Assist in the preparation and monitoring of budgets based on program activities and departmental operations.
Perform other related duties as needed by RBL Leadership.
Conduct routine inspections of all DHVI assigned space and verify occupancy; work closely with DHVI Facilities Director and DHVI Chief Administrative Officer to identify space assignment changes
Work closely with DHVI Finance to ensure all WebCentral updates are completed by the required deadlines (5 times per year); track all assigned DHVI space; update WebCentral immediately when staff exit the DHVI
Serve as a member of the call-tree for all water detection alarms for DHVI laboratories and support spaces during both normal business hours and after-hours
Monitor and manage the DHVI back-up freezer pool in Minus80 software portal and coordinate routine PM for each unit with proper vendor, responding to alarms as needed
Support freezer alarm set-up process for all DHVI labs, and serve as back-up responder to alarms during both normal business hours and after-hours
Work closely with DHVI laboratory teams and the DHVI Facility Director to coordinate laboratory and equipment moves as needed
Develop and maintain DHVI emergency contact list in SmartSheet or other reliable software