Associate Registrar, Loans
About The Position
The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. The Collections and Research Services division encompasses several departments focused on managing the ongoing development and processing of our exceptional research collections, advancing unified discovery and expanded access, both in-person and online, and ensuring stewardship of the collections at every stage of the collections lifecycle. As a key member of the Registrar Office, the Associate Registrar for Loans deploys registrarial expertise to oversee the Outgoing Loan Program from NYPL’s research centers, including the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center. Reporting to the Senior Registrar, the Associate Registrar for Loans will fulfill loan requests from local, national, and international borrowers. The Associate Registrar for Loans will work in collaboration with Curatorial, Conservation, Exhibitions and other staff, as well as a broad portfolio of external institutional partners and vendors.
Requirements
- Master’s degree in Museum Studies, Art History, Arts Administration, or a related field
- 3+ years of experience in registration at a museum, archive, library, or gallery setting
- Experience with managing exhibitions or outgoing loans in a cultural heritage setting
- Comprehensive knowledge of current cultural heritage registration and accepted loan practices and procedures, object documentation, packing and crating, international and domestic shipping and related legal and ethical issues, condition reporting, and fine arts insurance.
- Project management skills involving juggling multiple projects at various stages with a variety of stakeholders
- Demonstrated experience assembling project budgets
- Attention to detail and excellent customer service
- Excellent interpersonal, verbal and written communications
Responsibilities
- Lead the loan review and approval process, convening a collaborative group of curators and conservators to assess and recommend loans based on proposed venue, object condition, project schedule, shipping, curatorial goals, and other related criteria
- Review potential borrowing institutions’ facility reports and ensure compliance with NYPL requirements. Manage all loan negotiations and correspondence, serving as NYPL’s primary point of contact with borrowing institutions
- Organize materials for review and approval by the Director and NYPL Board’s Research Acquisitions and Loan Committee
- Issue outgoing loan agreements and exhibition contracts. Arrange for appropriate insurance coverage for each outgoing loan in coordination with the Senior Registrar and fine arts insurance broker
- Prepare loan cost estimates for borrowers, issue invoices, and track revenue
- Make recommendations about object preparation based on venue, shipping method, and borrower preferences. Coordinate all conservation treatment, matting, framing, mount measuring, and mount fabrication for works with staff and vendors prior to loan through collaboration with NYPL conservators and exhibition preparators
- Create condition reports for all materials and manage all loan-related documentation
- Arrange for transport for works from research centers to the Library Services Center to meet critical preparation deadlines, as well as to return works to research centers after loan
- Make all shipping, crating, and courier arrangements, deciding on most suitable packing, shipping routes, transportation methods and vendors. Provide courier training for Library staff. Serve as courier, for both domestic and international loans, when needed
- Perform other related duties as necessary
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
