Associate Registrar for Records & Student Services

Bethel University•Saint Paul, MN

10d•$56,900 - $61,900•Onsite

About The Position

Our Registrar’s Office plays an important role in creating a student experience that is organized, responsive, and supportive from registration through graduation. As the Associate Registrar for Records & Student Services, you'll bring people together, solve complex problems, and make systems work better. You’ll lead a talented student services team, helping create a culture where students, faculty, and staff receive gracious, efficient, and knowledgeable service. You’ll also partner closely with colleagues across the University to coordinate registration, academic records, policies, and other processes that directly impact students. A significant part of your work will involve overseeing the traditional undergraduate registration process and the systems that support it. Your attention to detail and ability to anticipate challenges will be essential as you navigate a process with many moving pieces and stakeholders. Beyond registration, you’ll have the opportunity to contribute to important academic and operational decisions. At Bethel, we believe administrative work can be deeply meaningful when it serves students and advances our mission. You’ll be part of a Christ-centered community where your leadership, expertise, and commitment to excellent service can make a tangible difference in the lives of students and in the work of the University. If you’re an experienced registrar professional who enjoys leading people, strengthening processes, and partnering across a university to help students thrive, we invite you to join us. This is an in-person position located in Arden Hills, MN. The starting salary range for this role is $56,900 to $61,900 annually, based on experience.

Requirements

Bachelor’s degree.
3+ years of progressively responsible experience in a registrar’s office or similar academic administrative situation.
Strong knowledge of student academic records and higher education processes, including registration, degree progression, academic policies, and records management.
Proficiency with student information systems and Microsoft Office Suite.
Exceptional attention to detail and accuracy, with the ability to analyze records, identify discrepancies, interpret policies, and ensure the integrity of academic information.
Strong analytical and problem-solving skills, with the ability to evaluate complex situations, research applicable policies, exercise sound judgment, and develop appropriate solutions.
Excellent oral and written communication skills, with the ability to clearly explain academic policies and procedures to students, faculty, staff, and administrators.
Strong interpersonal and relationship-building skills, with the ability to work collaboratively and effectively with individuals across all levels of the University, including faculty and academic leadership.
Ability to lead, supervise, develop, and support staff, including setting clear expectations, providing feedback, and fostering a collaborative and service-oriented team environment.
Highly organized and adaptable, with the ability to manage multiple priorities, meet deadlines, and adjust effectively to changing needs and competing demands.
Proactive and self-directed, with the ability to anticipate needs, identify opportunities for process improvement, and work independently while keeping appropriate stakeholders informed.
Ability to navigate ambiguity and complexity, using sound judgment and initiative when policies, processes, or circumstances require interpretation or further investigation.
Strong commitment to customer service, with the ability to balance responsiveness and service with the consistent application of academic policies and institutional standards.
Ability to handle sensitive and confidential information with discretion and professionalism, with a strong understanding of FERPA and the appropriate handling of student educational records.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.

Nice To Haves

Familiarity with the liberal arts and undergraduate education is preferred.
experience with Banner or a comparable higher education system is preferred.
5+ years of progressively responsible experience in a registrar’s office or similar academic administrative situation.

Responsibilities

Leads the registrar student services team to work collaboratively across the university to provide gracious, efficient and effective student services.
Oversees and schedules staff for two office locations: Main Office & Mini Office/Student Services Hub.
Supervises and sets direction for team projects, processes and systems.
Serves as a collaborative partner on the University Registrar’s leadership team.
Manages the registration process, including registration window & wait lists) for the traditional undergraduate students.
Works collaboratively with University partners including faculty, staff, and students.
Responsible for configuration of the registration setup in the student information system.
Responsible for communications associated with registration, including email, e-announcements, and dept. website, for traditional undergraduate students.
Manages end-of-term academic standing process and grade changes for traditional undergraduate programs and manages academic progress, dismissals, and appeals.
Maintains a working knowledge of academic policies, procedures, and curriculum and serves on various committees.
Works with the University Registrar on policy recommendations.
Collaborates with other offices on University’s MOUs/Articulation Agreements.
Oversees the student filing system and record maintenance.
Provide reports that relate to registrar services.
Serve on committees, as needed.
Serve as back-up to Associate Registrar for Operations and the University Registrar.
Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments. As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.
The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not intended to be all-inclusive.