Associate Registrar for Outgoing Loans
Philadelphia Museum of Art•Philadelphia, PA
•Onsite
About The Position
The Associate Registrar will handle all aspects of outgoing loans (domestic and international, special exhibition and long-term) of works of art from the museum’s collections.
Requirements
- Minimum of four to seven years of related registrar experience; Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management
- Well-organized, detail-oriented and knowledge of best practices in museum registration and collections management, art handling, and loans.
- Ability to work effectively under pressure and meet deadlines in a team-oriented environment
- Excellent organizational, interpersonal, and communication skills
- Availability to travel as a courier nationally and internationally as needed
- Candidate must complete Security Threat Assessment post-hire
Nice To Haves
- Experience with TMS (The Museum System) preferred
Responsibilities
- Manage & coordinate all details and logistics pertaining to outgoing loans (domestic, international, long-term loans and special exhibition loans)
- Organize shipping arrangements, coordinate and manage all courier, security, insurance and customs arrangements
- Coordinate the loan approval process and manage loan requests working closely with curatorial, conservation and Director
- Review and approve Facility Reports & environmental readings
- Prepare and shepherd loan paperwork, negotiate loan agreements, create receipts and other essential and legal museum forms and documentation
- Maintain collections management database records (TMS) and create loan files
- Coordinate conservation, photography, and mount making for loans and liaise with Installations and Packing and independent contractors for packing and crating
- Develop and maintain shipping and packing schedules including scheduling and overseeing security of objects during all shipping and packing stages
- Travel with loans and assist with installations as needed and/or supervise other couriers. Some domestic and international travel to meet shipping and insurance requirements required.
- Release some shipments before or after hours to meet international and domestic shipping schedules.
- Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration.
- Other duties related to the movement and inventory of the collections as required
- Perform other duties as assigned
Benefits
- Free general admission to the museum for you and your immediate family
- Discounted guest tickets for admission
- Discounts on gift memberships
- Special staff tours and presentations from our curatorial and conservation teams
- Discounts at the museum restaurant, museum cafés, and museum retail and online stores
- Medical, dental, and vision benefits
- Fully paid short-term disability insurance, long-term disability insurance, and life insurance
- Health savings or flexible spending account program
- Retirement savings program with museum match
- Paid vacation, personal days, sick days, and holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
