Associate Prospect Development Coordinator

Purdue Research Foundation • West Lafayette, IN

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About The Position

The Associate Prospect Development Coordinator works in the Strategy & Prospect Development department at the Purdue For Life Foundation. The role provides administrative and office management support, coordinates meetings and projects, oversees the imaging and organization of research documentation, and maintains the Foundation’s donor database. The coordinator also supports prospect research activities and serves as backup to the manager, prospect development. The Foundation describes its work as supporting educational initiatives, scholarships, and programs while fostering lifelong connections between Purdue University and its alumni.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years of administrative support or office coordination experience.
• Skill in managing calendars, travel, reimbursements, and financial reconciliations accurately and efficiently.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Proficiency in data entry, auditing, and maintaining current records in a CRM or donor database.
• Comfort navigating software systems, running queries, managing electronic files, and testing tools or processes as needed.
• Strong verbal and written communication skills and ability to work effectively with internal teams and external partners.
• Ability to work independently and collaboratively.
• Strong organizational and interpersonal skills; detail-oriented and customer-service focused.
• Ability to manage multiple tasks, meet deadlines, and work under pressure with frequent interruptions; demonstrated initiative and adaptability to changing priorities.
• Skill in identifying problems, analyzing information, and recommending practical solutions; resourcefulness and initiative in addressing logistical or technical issues.
• Ability to maintain strict confidentiality and exercise discretion with sensitive information.

Nice To Haves

• Working knowledge of SharePoint.
• Experience in higher education, fundraising, or nonprofit environments.

Responsibilities

• Provide administrative and office management support, including meeting scheduling, travel coordination and reimbursements, credit card reconciliation, and processing vendor and subscription payments.
• Coordinate and support meetings and projects by reserving spaces, preparing materials, confirming technical needs, and contributing to draft agendas and planning sessions.
• Oversee document imaging processes, ensuring research documentation is imaged and organized in a timely manner.
• Manage and maintain the PFLF donor database (CRM), including accurate data entry, regular audits, and updates from news sources.
• Support the team with wealth screening validations, CRM batch updates, biographical note review, special projects, and general research requests.
• Serve as backup to the manager, prospect development.

Benefits

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to the retirement plan with immediate vesting.
• Health Savings Account with the opportunity to earn up to $550 annually toward medical expenses.
• Employer-funded preventative dental and vision insurance.
• Tuition discounts on eligible Purdue University and Purdue Global programs for qualified employees, spouses, and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED