Associate Proposal Manager

Itility LLC • Chantilly, VA

3d • Hybrid

About The Position

ITility seeks a talented Associate Proposal Manager to act in a core execution role within the Proposal Operations team. This individual will manage end-to-end proposal processes for RFIs, SSNs, and Task Orders while providing critical writing and production support for large-scale, complex pursuits. The role requires a blend of technical writing, rigorous document engineering (DTP), and digital workspace administration. This position is eligible for fully remote, or a hybrid (2-3 days per week onsite) schedule. ITility is a Service-Disabled Veteran-Owned Business with a passion to equip our nation’s Intelligence Community, armed forces and first responders with the very best to empower their missions. From the virtual battlefield to boots on the ground, our people, processes, and performance drive our ability to help our clients protect what matters, now and for generations to come. At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

Requirements

• 3+ years of experience in Federal Government contracting or professional proposal development.
• High-level mastery of Microsoft Word (Styles and DTP) and PowerPoint (Master Slides/Architecture).
• Practical experience managing SharePoint sites or similar document management systems.
• Strong technical writing skills with the ability to translate SME input into compliant, persuasive prose.
• A meticulous eye for detail and the ability to thrive in a high-velocity, deadline-driven environment.

Nice To Haves

• Demonstrated experience supporting USSOCOM bids.
• Experience supporting proposals for OCONUS work.
• PMI Program Management Professional or Association of Proposal Management Professionals.

Responsibilities

• Lead end-to-end responses for RFIs and Task Orders, including deconstructing requirements, creating compliant outlines, and managing the submission schedule.
• Draft, edit, and tailor technical, management, and past performance narratives to meet specific RFP evaluation criteria.
• Facilitate milestone reviews (Color Teams) and ensure all evaluator comments are adjudicated and integrated into the final response.
• Execute final formatting of proposal volumes in Microsoft Word, ensuring 100% compliance with Section L/M instructions (styles, margins, and page constraints).
• Design and architect executive-level slide decks for oral presentations and capability briefings, ensuring high visual impact and message clarity.
• Conduct final compliance checks, including cross-reference validation, acronym list management, and PDF optimization for portal submissions.
• Manage the Proposal SharePoint environment, including folder architecture, version control, and permissions management to ensure a streamlined collaborative workspace.
• Systematically capture and organize "Gold Baseline" content (resumes, past performance, and boilerplate) into a centralized, searchable repository.
• Proactively update corporate growth assets to ensure the team is never "starting from zero" on a live pursuit.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed