Associate Project Manager

University of Texas at Austin

1d•$60,000•Onsite

About The Position

The Associate Project Manager supports the administration and continuous improvement of the Design and Construction Standards (DCS) and Technical Review (TR) programs. The role coordinates project reviews, standards implementation, and stakeholder engagement; maintains program continuity and documentation; supports strategic capital initiatives; and helps ensure timely, compliant, and efficient project delivery across the university. The position works within the Operational Safety and Compliance office, supporting the Office of Building Compliance and those who plan for, mitigate, and respond to emergency situations. It is an on-site role at UT Austin’s main campus in downtown Austin. The position coordinates daily program operations and technical reviews for concurrent construction projects, supports standards adoption and updates, maintains program systems and reporting, and assists with OBC modernization efforts. It also provides cross-functional administrative and project support. The role requires a class C driver's license and may require respiratory or other personal protective equipment when performing duties. The employee is required to carry a university cell phone.

Requirements

Bachelor's degree and one year of experience within the construction industry, or high school diploma or GED and five years of related experience; relevant education and experience may be substituted as appropriate.
Strong organizational skills.
Ability to work independently, manage multiple tasks, and work within a team under strict deadlines while maintaining a high level of accuracy.
Data entry and problem-solving skills.
Proficiency with MS Office (Outlook, Word, and Excel), SharePoint, and DocuSign.
Familiarity with financial and accounting software, terminology, and concepts.
Positive attitude and friendly demeanor.
Class C operator's driver's license; the selected applicant must provide a current three-year driving record from their current state of residence.
If not currently a Texas resident, obtain a Texas driver's license within 30 days of becoming a Texas resident.
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Nice To Haves

Bachelor's degree in engineering, architecture, business administration, construction management, facilities management, or a related field, and two years of experience within the construction industry.
Project Management and International Code Council (ICC) certifications.
Experience reviewing construction plans and specifications.
Working knowledge of University financial and administrative systems, including DEFINE, COGNOS, UT Works, Point Plus, FRMS, CCART, Request Forms System, UT Box, and UT Market.
Experience working in higher education within a service-oriented unit.

Responsibilities

Coordinate daily administration of the Design and Construction Standards and Technical Review programs, maintaining continuity of operations and adherence to project schedules.
Provide operational coverage for technical review processing and standards exception requests; monitor activities for schedule risks and implement corrective actions.
Coordinate and track technical reviews with internal stakeholders and external consultants to support timely, compliant project delivery.
Support multiple concurrent construction projects, emphasizing schedule control, issue resolution, and stakeholder communication.
Support design standards adoption for major capital projects, including review and approval of design criteria and technical specifications.
Support periodic review and updates of Design and Construction Standards to ensure accuracy, compliance, and alignment with industry practice.
Maintain DCS and TR program documentation, including user guides and process workflows.
Support development and delivery of training for project managers and stakeholders on program requirements and procedures.
Support development and maintenance of OBC systems, including SharePoint records management and public-facing website content.
Prepare project and program performance reports, including milestones, risks, and status updates, for leadership and stakeholders.
Track project deliverables, schedules, and resources to support informed decision-making.
Support high-priority institutional projects, including the Medical Center, MSI, and MCD, through standards development, review coordination, and implementation tracking.
Support OBC modernization efforts involving permitting systems, records management, and digital platforms.
Coordinate with administrative teams on procurement, travel, and related operational needs.
Provide general administrative and project support across OBC functions as needed.
Perform other related functions as assigned; attend staff meetings and safety training and meetings; wear required respiratory or personal protective equipment.

Benefits

Competitive health benefits, with employee premiums covered at 100% and family premiums at 50%.
Voluntary vision, dental, life, and disability insurance options.
Paid vacation, sick time, and holidays.
Teachers Retirement System of Texas defined-benefit retirement plan with employer matching funds.
Additional voluntary retirement programs: Tax Sheltered Annuity 403(b) and Deferred Compensation program 457(b).
Flexible spending account options for medical and childcare expenses.
Free training access through LinkedIn Learning and professional conference opportunities.
Tuition assistance.
Employee discount program, including athletic tickets.
Free access to UT Austin libraries and museums with staff ID card.
Free rides on UT shuttle and Austin CapMetro buses with staff ID card.