Associate, Project Manager Milestones

LA28 • Los Angeles, CA

1d • Onsite

About The Position

LA28 is the organizing committee for the 2028 Olympic and Paralympic Games in Los Angeles, aiming to create an unparalleled Games experience. Their mission is to collectively create what’s next through sport, community, and the power of differences, leveraging LA's creativity. The organization is an independent, non-profit, privately funded entity governed by a board of directors, valuing optimism, integrity, excellence, inclusion, co-creation, and boldness. The Brand Design team is central to designing the future of the Games, and this Associate Project Manager role will support the development of design assets across multiple creative verticals. Reporting to the Manager, Project Manager — Milestones, this individual will independently manage projects from intake to delivery, driving timelines, supporting development workflows, and ensuring smooth collaboration with stakeholders. The role involves guiding projects across brand, motion, and 3D environmental deliverables, balancing multiple projects simultaneously, and becoming a trusted source of truth for teams throughout the Games.

Requirements

• Minimum 3+ years of hands-on experience in project management in either an in-house or agency setting
• Thorough understanding of creative processes from concept to execution
• Strong planning and organizational skills with an ability to manage multiple projects in various stages of completion simultaneously, balancing shifting levels of priority
• Skilled in stakeholder management across cross-functional partners, setting timelines, identifying dependencies, and driving work forward to meet deadlines
• Proactive problem solver with an eye for risk assessment and a bias toward action
• Proficient in Smartsheet or similar project management tools (Asana, Wrike, Workfront)
• Working knowledge of creative tools such as Adobe Creative Cloud and Figma
• Comfortable in a Microsoft environment including Word, Excel, and Outlook
• Bachelor’s Degree or equivalent experience
• Ability to foster trusting relationships with teammates, cross-functional partners, and stakeholders
• Capable of working independently and proactive in communicating project statuses, surfacing blockers, and keeping involved team members aligned
• Naturally organized with a systematic approach to using structured workflows and managing project documentation
• Excellent verbal and written communication, able to clearly and concisely convey information across audiences
• A passion for design, culture, and the power of creative storytelling at a global scale

Responsibilities

• Independently manage projects from beginning to end, ensuring all project requirements are met and timelines stay on track
• Lead project intake sessions and guide conversations to capture and consolidate details, requirements, and timing for entry into the project tracker
• Build workback schedules and project plans reflecting the development processes for the different creative verticals, being mindful of the requirements for each discipline
• Exercise knowledge of project tiering, resource availability, and team capabilities to ensure project requests are submitted with proper lead times and are within the scope of the team
• Use project management tools to track statuses, record and report important updates, and monitor project health
• Proactively assess projects for risks and flag issues and potential solutions before they become delays
• Guide review processes with stakeholders, clearly communicating the focus of the reviews and what feedback is needed, and ensuring consolidated notes are received and distributed on schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees