Associate Project Manager, L&D

Red Nucleus

1d•Onsite

About The Position

As Associate Project Manager (APM), you provide project support to help ensure that projects are completed on time, on budget, and meet Red Nucleus quality standards. While completing tasks that are critical to project success, you will also gain exposure to the entire project development process. This training, exposure, and experience may position you to become a Project Manager in the future. As part of your daily responsibilities, you work closely with roles such as Project Managers (PM), Account Managers (AM), Medical Writers (MW), Instructional Designers (ID), Artists, Developers, Medical Editors (ME), and Editorial Associates (EA) as well as the Client Service Director (CSD) who leads the team.

Requirements

Bachelor’s degree (BA/BS)
The ability to work full-time in our Yardley, PA office, including ability to occasionally work evenings or weekends to meet project deadlines
Exceptional teamwork, interpersonal, communication, and organizational skills
The ability to independently, proactively, and effectively prioritize and manage multiple tasks
A high level of motivation, adaptability, curiosity, and the capability to deal with pressure positively
Willingness and ability to occasionally travel to client meetings/events
Experience with/exposure to project management, creative/instructional content development, graphic design, programming, media creation, content editing, and/or quality assurance

Responsibilities

Assist in the completion of Requests for Information (RFIs)
Set up proposal shells and/or pitch deck files; integrate standard/existing content as directed
Participate in brainstorming sessions
Create first drafts of timelines for core offering projects (requires PM/CSD review)
Update project timelines as dates change throughout the project
Update team task list with input from PMs or CSD
Listen in on client status calls
Create/update status reports and call recaps based on call participation and project progress
Coordinate MLR submission efforts with your team’s assigned EA in the Pune, India office
Support CSD/PM in completing client and project-related requests as needed
Complete general freelance contract agreements with input from CSD/PMs
Purchase/scan references for team writers
Clean track changes and comments before materials are ready for delivery to a client
Serve as RN administrator for client MLR systems
Prep, upload, and complete MLR submissions
Download/share comments (client/MLR) with team
Communicate with and schedule audio and video talent
Set up, edit, and execute audio recordings (including script preparation, directing sessions, post-production of files, etc.)
Serve as production assistant for video shoots (including preparing scripts, creating shot lists, working with video producer/director to create a schedule for shoots, casting, securing talent release forms, purchasing/securing props and wardrobe, running teleprompter)
Identify and integrate time code details into storyboards for development team
Create citation sequencing when requested by CSD/PM
Assist in workshop preparation/execution (eg, research & order props and supplies, create materials & print spreadsheets)
Clean/archive project files
Enter freelancer (including talent) invoices into BigTime, code, and provide to Finance department for processing/payment
Code receipts for pass-through costs (such as reference articles and other expenses) and provide to Finance department for processing
Help to monitor statements of work against key project deliverables to ensure alignment with budget (eg, performing screen counts and seat time checks)
Run various project/team reports (eg, budget to actuals comparison, etc.)