Associate, Project Delivery, AFGHS

Palladium•Arlington, VA

1d•Hybrid

About The Position

Palladium is seeking an Associate, Project Delivery, to support AFGHS, a milestone-based global digital health project funded by the U.S. Department of State’s Global Health Security and Diplomacy division. AFGHS works across more than a dozen countries to sustain lifesaving services, strengthen government-owned health systems, and support global health security through measurable milestones and interoperable digital health systems. The Associate is part of the Project Management Unit (PMU), which manages and delivers specific activity buy-ins. The position supports effective and efficient financial and compliance activities, ensuring work is delivered in accordance with contractual obligations, company policies, local country settings, and client rules and regulations. The role includes project management, financial management, and human resource and recruitment support. The position is based in Palladium’s Arlington, Virginia office, with a hybrid schedule of three days in the office and two days from home. Candidates must be authorized to work in the United States; visa sponsorship is not available. This project role has an end date of October 31, 2027, with the possibility of extension if additional client funding becomes available and performance is excellent. The role is pending award, and no agreements will be issued until the award is received. The expected base salary range is $66,000 to $70,000, with the final offer dependent on factors including qualifications, education, experience, skills, seniority, performance, and organizational needs. The position reports to a Manager, Project Delivery and has no supervisory responsibilities.

Requirements

At least 2 years of work experience, with demonstrated coordination and communication skills.
Treat colleagues with respect and dignity and contribute to a cooperative team environment.
Basic understanding of management, including organizational skills and attention to detail.
Excellent written and verbal communication skills.
Financial acumen and ability to interpret and analyze financial reports.
Sound problem-solving and decision-making skills.
Ability to work independently and as part of a team.
Must be authorized to work in the United States; visa sponsorship is not available.

Nice To Haves

Advanced Spanish or French language skills.
Prior experience in the international development sector.

Responsibilities

Track milestone progress, benchmarks, and validation in support of the Milestone Working Group.
Review procurements, budgets, reports, and other documents for compliance with relevant policies and procedures; conduct assigned spot checks of processes and internal controls, including asset-management procedures and project asset registers.
Support development of project subcontractor and grants management procedures that comply with internal policies, procedures, and client rules and regulations.
Support development of partner and vendor agreements, work orders, and modifications.
Support PMU administration by drafting weekly meeting agendas, taking and distributing notes, tracking tasks, and maintaining calendars and deadline reminders.
Anticipate project needs and provide compliant, flexible recommendations on processes and assigned responsibilities, including review timelines and coordination between headquarters and field offices.
Learn and contribute to training project staff on company policies, procedures, guidelines, and client rules and regulations across implementation matters.
Meet operational, management, contractual, timesheet, HR, and administrative deadlines.
Review field vouchers and upload them into the applicable accounting system by the PMU calendar deadline.
Support adherence to the project financial calendar.
Support development of project budgets.
Support monthly monitoring of expenditures against budgets and monthly project forecasting.
Help coordinate partners and vendors and process work orders and invoices.
Assist with internal financial reporting and tasks, including monthly accruals and partner and vendor invoice reviews, while adhering to PMU calendar deadlines.
Support onboarding of new staff within an expedited timeframe.
Coordinate HR input and support for recruitment and contracting expatriate, third-country national (TCN), and other personnel as needed.
Coordinate project staff and consultant recruitment and due diligence, including posting job descriptions, due diligence checks, compliance spot checks, biodata verification, record retention, contract preparation, and onboarding.