Associate Program Manager

University of Texas at Austin • Austin, TX

4d • Hybrid

About The Position

The Associate Program Manager supports the planning, coordination, and monitoring of faculty development programs within the Office of Faculty Academic Affairs that advance the healthcare system’s mission and operational objectives. This role assists with program activities, tracks progress, and ensures alignment with departmental and organizational priorities. The Associate Program Manager works under the guidance of the Associate Dean of Faculty Academic Affairs and the Associate Director of Faculty Academic Affairs and collaborates with project teams, administrative staff, and other stakeholders within the department and school to deliver high-quality outcomes. The Associate Program Manager serves as a visible representative of the Office of Faculty Academic Affairs and must be comfortable presenting to broad audiences, facilitating workshops and meetings, and speaking confidently in both small-group and large-scale faculty settings.

Requirements

• Bachelor's Degree in Education, Organizational Development, Business Administration, Healthcare Administration, Public Health, or related field
• At least 2 year(s) of experience in program coordination, project support, or administrative roles in a complex organization.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Master's Degree in Education, Organizational Development, Business Administration, Healthcare Administration, Public Health, or related field
• At least 5 year(s) of experience in program coordination, project support, or administrative roles in a complex organization.
• Experience in healthcare or academic settings.
• Familiarity with project management tools and methodologies.
• Familiarity with AI tools such as MS CoPilot, Chat GPT, and/or Claude.

Responsibilities

• Assists in developing faculty development program plans, timelines, and deliverables within the Office of Faculty Academic Affairs.
• Ensures alignment with organizational priorities and leadership expectations.
• Tracks milestones and updates schedules as needed.
• Facilitates workshops, orientations, and panel discussions.
• Oversees virtual, hybrid, and in-person program delivery.
• Maintains documentation and program records for departmental programs.
• Builds and maintains strong relationships with internal and external stakeholders.
• Serves as the primary liaison for faculty development programs for the Office of Faculty Academic Affairs with faculty, academic departments, institutional leaders, and external partners to promote engagement, collaboration, and participation in faculty development initiatives.
• Develops and implements communication strategies tailored to specific audiences.
• Prepares status updates, reports, and presentations for internal and external stakeholders.
• Supports communication strategies to keep teams informed within the department.
• Schedules and organizes regular program meetings.
• Coordinates logistics for program activities and meetings.
• Manages all logistical aspects of faculty development events, including scheduling, registration, venue coordination, technology support, catering, and participant communications.
• Coordinates speakers, facilitators, panelists, and external consultants.
• Maintains accurate and current award information in the OFAA Faculty Awards SharePoint database.
• Researches and updates internal and external award information and deadlines.
• Partners with UT Austin and Dell Med stakeholders to coordinate internal and external faculty award nominations.
• Facilitates timely submission of nomination materials for award consideration.
• Ensure all deadlines are met with high-quality submissions.
• Identifies opportunities for efficiency in program workflows.
• Assists with benchmarking and research for best practices.
• Participates in change management activities as directed.

Benefits

• Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level