Associate Program Director Of Logistics- Southwest Program

Colorado Outward Bound School • Moab, UT

10d • Onsite

About The Position

The Associate Program Director of Logistics will expand our mission and programming capabilities through the development and implementation of systems that support programs operations in the areas of- leadership, budget, transportation, logistics staffing, accommodation, gear, and food. They will support the schools strategic plan through the lens of inclusion, equity and safety. This APD-Logistics reports to the Southwest Program Director, works closely with other members of the operations team, as well as on the Southwest Program Leadership Team.

Requirements

• Personal commitment to, and working knowledge of, the work of diversity, equity, and inclusion.
• High performing manager with proven track record of developing, supervising, delegating, resolving conflict, etc.
• Possesses skills to inspire, promote, and lead a positive team culture.
• Proactive and effective communicator and collaborator.
• High level of problem-solving, prioritization and management of multiple tasks with deadlines.
• Ability to develop and maintain positive, productive relationships with clients, partners, colleagues, and supervisors.
• Demonstrates strong integrity and commitment at work.
• Ability to work both independently and cooperatively as a team member.
• High proficiency using Microsoft Suite: specifically Excel and other software tracking systems.
• Equipment repair and maintenance experience.
• Excellent driving skills and record. Experience in large vehicles with trailers preferred.
• Previous financial management preferred.
• 3-5 years in the field of logistics or equivalent.
• 2-3 years of team management and supervisory experience.
• Knowledge and experience with outdoor recreation and adventure education programs.
• Wilderness First Responder certification, CPR, and Epinephrine certification required.
• Must have held a US driver’s license for over 5 years.

Responsibilities

• Serves as a collaborative and active member of the Southwest Program Leadership Team to determine and fulfill program needs, goals, and direction.
• Works with the Southwest Program Director to build the program calendar for all courses and advises regarding capacity, facility use, and hiring needs to support programs.
• Develops and manages the Warehouse Manager through active coaching/mentoring and utilization of organizational performance and goals workbook.
• Along with the Warehouse Manager, oversees development and implementation of logistics training and continued performance management of logistics staff.
• Supervises logistics coordinators and other support staff. Specific duties may include interviewing and hiring, onboarding, training and development, scheduling and managing payroll.
• Works with the training team to ensure logistics and driving training systems and manuals are effective, updated, and maintained.
• Works with the hiring team to ensure accurate recording and tracking of staff records.
• Develops and maintains vendor relations pertaining to logistics for the school. Includes: transportation, technology, gear, food, and medical vendors.
• Manages and tracks program purchasing orders including vehicle, gear, first aid supplies, consumables, and food acquisition plans and systems based on the annual course schedule and budget for the program.
• Oversees vehicle fleet including registration, maintenance, equipment, driver training curriculum and delivery, motor vehicle record clearance, Department of Transportation compliance, and accident reports.
• Maintains and develops current software systems for tracking of school assets, such as vehicles, for notification and logging routine of maintenance, inspection, and checks.
• Maintains and develops and implements systems for food and asset storage to reduce waste, damage, and losses.
• Maintains food service compliance and advises on regulatory changes.
• Oversees field and base food inventory and systems to ensure student and staff dietary needs are met.
• Ensures program gear and equipment meet OBUSA and industry standards for best practices in use and care. Stays informed of and follows up on manufacturer recall or safety concerns.
• Manages inventory, supply, issue, care and repair of program equipment and supplies. Duties include overseeing annual inventory, managing gear check out system, product ordering/purchasing.
• Works with Facilities staff to develop and implement basecamp opening/closing schedules and checklists based on program needs and facility functionality.
• Ensures operational systems, facilities, and practices are compliant with OBUSA policies, as well as state and local public health agencies. Facilitates and tracks routine inspections and follows up on issues of non-compliance.
• Supports financial goals for the program through managing accounting functions, assigned budget lines, cost forecasting, budget rationale, inventory management, vendor accounts, petty cash reconciliations, and merchandise sales tracking.
• Participates in program emergency on-call rotation as assigned.
• Serves as a trainer during program training season. Delivers driver, logistics, and software training as assigned.
• Works with APD of Logistics in Leadville to determine areas of cross-program alignment and creates systems and processes for greater efficiency, inventory, tracking, training, and sharing of resources.
• Documents and updates job duties, procedures, and manuals to ensure smooth transitions.
• Advises and supports selling, and turnover of vehicles, trailers, and other assets as needed.
• Supports courses as needed.
• Supervises and manages staff housing systems.
• Facilities support.
• Completes other duties as assigned.

Benefits

• medical, dental, and vision insurance
• employer-paid short- and long-term disability coverage
• basic life insurance
• 20 days of Paid Time Off prorated based on months worked that accrues throughout the year, with an additional day of PTO added for each consecutive year of service.
• 8 paid holiday days throughout the year.
• 56 hours of paid Sick Leave.
• 40 hours of paid time for approved volunteer activities and community service.
• Optional on-site housing available.
• ProDeal eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed