Associate Placement Specialist, Commercial Insurance - Potential for Hybrid Work

Hub International Insurance•Ellicott City, MD

3d•Hybrid

About The Position

HUB International is hiring an Associate Placement Specialist to support its Commercial Lines team in the Ellicott City, Maryland office on a hybrid work schedule. The role supports producers through the new-business information-gathering process by organizing and tracking opportunities, helping make account files submission-ready, and reducing administrative friction so producers can focus on sales. The position contributes to HUB’s growth goals by helping accelerate booked revenue and shorten the sales cycle. The specialist gathers account information, guides producers through required checklists and applications, helps draft account narratives, prepares Broker of Record letters, and hands completed files to the Account Management service team for ACORD application creation and submission. As proficiency develops, the specialist may rate and quote smaller accounts using carrier online platforms and participate in carrier meetings. The role includes structured, hands-on training from Senior and Strategic Placement Specialists, with development toward promotion to Placement Specialist.

Requirements

High school diploma or equivalent.
Strong organizational skills and ability to track multiple producers and accounts simultaneously without losing detail.
Excellent written communication and interpersonal skills, with the ability to work in a team environment.
Ability to proactively follow up with producers and hold them accountable to checklists and deadlines in a professional, service-oriented manner.
Proficiency with Microsoft Office applications, including Word and Excel, and comfort learning EPIC and carrier portals.
Attention to detail and strong follow-through.

Nice To Haves

Associate's or Bachelor's degree.
Prior experience in insurance, financial services, or another detail-heavy service coordination role.
Familiarity with commercial insurance lines, ACORD applications, or the new-business submission process.
Active P&C license, or willingness to obtain one within 90 days.

Responsibilities

Organize and follow up with producers during the new-business information-gathering process to keep submissions moving.
Reduce administrative friction in producer workflows to help producers spend more time selling.
Track active new-business opportunities and proactively follow up to move files toward submission-ready status.
Use industry- and specialty-specific checklists to guide producers on required information and applications and close gaps in account files.
Gather account information from third-party sources, including public records, loss-run portals, and business or entity lookups.
Partner with producers to draft account narratives for new-business submissions.
Prepare new-business Broker of Record letters as needed.
Package and hand completed account information to the Account Management service team for ACORD application creation and full submission, ensuring accuracy and completeness.
As proficiency develops, rate and quote smaller revenue accounts through carrier online platforms.
Participate in carrier meetings as necessary to support placement strategy on assigned accounts.
Maintain submission tracking to provide leadership visibility into producer pipeline status, team capacity, trends, and placement outcomes.
Participate in structured, hands-on training from Senior and Strategic Placement Specialists.
Conduct business with an understanding of the Company’s business and earnings implications.
Perform other responsibilities as assigned by the Manager.