Florida | Associate Owner's Representative II

Peak Projects • Miami, FL

13d • $115,000 - $125,000 • Hybrid

About The Position

This role involves assisting the Owner's Representative (OR) and Senior Owner's Representative (SOR) in managing clients, contracts, budgets, timelines, and project documentation for high-end residential projects. The Associate Owner's Representative will be responsible for maintaining project data in Salesforce, drafting reports and meeting minutes, and ensuring all project files are organized and up-to-date. The position requires a strong understanding of construction, project management principles, and excellent communication and organizational skills.

Requirements

• 4-6 years of experience in high-end residential architecture, construction, and/or owners representation/project management
• Bachelor's degree
• Experience with managing large-scale residential projects over $20MM.
• Basic understanding of construction projects, particularly in residential development.
• Experience with project budgets, schedules, invoices, and change orders.
• Understanding of contract administration, vendor due diligence, and consultant management.
• Proficiency with project management tools, CRM software, and administrative platforms.
• Strong problem-solving and risk management skills.
• Ability to manage contracts, insurance tracking, and due diligence on consultants.
• Strong communication skills for client and vendor interactions.
• Strong quantitative skills and proficiency in Google Docs, Google Sheets, Microsoft Office, Docusign, Adobe, and virtual meeting platforms.
• Self-starter with the ability to learn quickly, work both independently and as a team member, and to prioritize and handle multiple tasks simultaneously in a highly detailed, organized and efficient manner.
• High emotional intelligence, ability to read a room and manage numerous personalities.
• Operate in an empathic, collaborative, and rigorous manner.
• Ability to respond to Peak team members, external team members and clients quickly.

Responsibilities

• Assist the Owner’s Representative (OR) and Senior Owner’s Representative (SOR) with managing clients and drafting client communication.
• Read, negotiate, and execute all project-related contracts with the OR.
• Assist the OR with conducting prospective architect & consultant due diligence.
• Create a comparison matrix for RFQs/NDAs/Questionnaires/Bid leveling.
• Analyze recurring project issues and discuss with OR, and brainstorm solutions.
• Draft and present comprehensive project status reports to the OR.
• Draft & maintain the development budget and flag any issues to the OR.
• Assist the OR with invoices and pay applications review.
• Log and track Certificates of Insurance (COIs) for all vendors and track expiration dates.
• Analyze and understand complex change orders.
• Manage and own all projects in Salesforce including project setup and creating all different phases, and structure per project.
• Own all data entries related to each project.
• Draft meeting agendas, draft meeting minutes, schedule all project meetings, and distribute approved minutes to the team.
• Audit and organize all project files in correct folders, name things accurately, and maintain version control.

Benefits

• Competitive pay
• Full health coverage - Medical, Dental & Vision (kicks in within first 30-days)
• 401K with a 3% contribution by Peak not dependent on your personal contribution
• Home office set up - You will be issued a computer and accessories by the Company and will receive $500 in reimbursement for other home office setup needs
• $100 per month as a stipend to offset cell phone/internet cost
• Wellness Stipend - $1,000 per year to spend on health and fitness
• Company Bonus Program - You will be eligible to participate in the Company Performance Bonus Program. Your target payout under the Program will be 10%, with final payout dependent upon Company and individual performance
• Generous PTO and Sick Days - You are entitled to 12 days of PTO in addition to 7 sick days
• 9 paid holidays per year, plus a 4 day office closure at the end of the year between Christmas and New Years Eve
• Mentorship and career development opportunities
• Paid Family leave
• Referral Bonus Opportunity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level