Associate, Operational Finance

Quirch Foods•Coral Gables, FL

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Requirements

Must have a high level of integrity and trustworthiness
Strong understanding of inventory management practices, cycle counts, and reconciliation processes.
Proficient in Microsoft Office applications, especially Excel; experience with ERP or warehouse management systems is a plus.
Strong analytical, organizational, and problem-solving skills with high attention to detail.
Ability to accurately maintain records, analyze discrepancies, and prepare inventory reports.
Effective verbal and written communication skills with the ability to collaborate across departments.
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
Flexible and adaptable to support additional responsibilities or modified tasks based on operational and business needs.
Availability to work flexible schedules, including weekends, overtime, and holidays as needed to support operational requirements.
All applicants must be eligible to work in the United States

Nice To Haves

Bachelor’s degree in finance, Accounting, Business Administration, Supply Chain, Logistics, or related field preferred.
Previous experience in inventory control, warehouse operations, logistics, or supply chain environments preferred.
Knowledge of food distribution, warehouse safety, and quality control practices is preferred.
Fluency in English and Spanish preferred.

Responsibilities

Generate and validate invoices for 3PL, Distribution Center operations, Drop Shipment – PR, and general Drop Shipment activities.
Ensure invoices are accurate, complete, and submitted within required timelines.
Research and resolve invoice discrepancies and billing issues.
Coordinate with internal departments and external partners to obtain supporting documentation.
Review and reconcile purchasing receiving transactions.
Verify receipt accuracy against purchase orders and operational documentation.
Identify and escalate discrepancies related to receiving activities.
Support month-end closing activities related to purchasing and receiving.
Assist with the processing, tracking, and resolution of operational claims.
Maintain claim documentation and support records.
Collaborate with Operations and Accounting teams to ensure timely resolution.
Identify and implement process improvements to enhance the efficiency and effectiveness of operations.
Partner with multiple departments to identify, communicate, and resolve inventory discrepancies, while supporting accurate reporting and operational efficiency across the organization.