Associate, Office Administration

Acera Insurance Services Ltd.•Brampton, ON

2d•Onsite

About The Position

The key to success in the Associate, Office Administration role is a strong attention to detail and a customer service focus. This important and visible position provides reception and administrative support to the business, primarily coordinating incoming calls, visitors, and deliveries. As part of the Administration team, the associate will also rotate through tasks, including opening and closing duties for the office, as well as assisting with other projects as needed. This role offers an excellent opportunity to engage with both internal and external clients, as well as other insurance professionals, while gaining a comprehensive understanding of the business.

Requirements

2+ years of administrative and receptionist experience
Proficient in Microsoft Office Suite, including Outlook and Teams, with experience using office technology such as scanners, copiers, and fax machines.

Nice To Haves

insurance industry experience is an asset.
Post-secondary certificate, diploma, or degree in business administration is an asset.

Responsibilities

Respond to telephone, in person or electronic enquiries or forward to appropriate person
Responsible for organizing meetings and coordinating boardroom and workspace bookings for visiting employees.
Process online payments for our clients
Process incoming and outgoing mail, manually or electronically
Photocopy and collate documents for distribution, mailing and filing
Send and receive messages and documents using fax machine or electronic mail
Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
May sort, process and verify receipts, expenditures, forms and other documents
Complete other duties as assigned