Associate, Office Administration

Hyundai Motor Company • Plano, TX

9d • $56,550 - $78,000 • Onsite

About The Position

At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package. It’s time you rethink what you expect from an employer. At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.

Requirements

• Must be a high school graduate
• Two to four years of work experience
• At least two years of office supervisory level experience desired
• Knowledge of automotive dealer terminology helpful
• Excellent written, communication and interpersonal skills
• Good analytical skills
• Proficiency with windows based software programs – Microsoft Office, Word, Excel, PowerPoint, Access, and Outlook
• Self-starter with organizational abilities

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Provide administrative support to the General Manager, including typing correspondence, preparing reports and presentations, making travel arrangements, answering phones, and taking messages.
• Coordinate Dealer Council Meeting arrangements and travel, as well as Council annual elections.
• Coordinate employee meetings, luncheons, and Region group events.
• Maintain Region’s facility operations by working with vendors for building maintenance, operation, security, office equipment, and office supplies.
• Obtain bids for services and create purchase requests as needed.
• Act as Regional liaison for Human Resources, obtaining information for employees regarding policies and benefits, and maintaining personnel files.
• Handle new hire packages and serve as Department Ambassador by providing HMA orientation.
• Arrange for equipment and log-on I.D.s for new hires.
• Assist with recruitment of Regional support staff, arranging interviews and typing tests for administrative applicants.
• Advise HR of any “on the job” employee related injuries, as well as any employee/family hospitalizations/bereavements for floral orders.
• Act as Regional liaison with HAEA, coordinating shipment, installation, and training for new equipment/software, and serving as the Regional contact for equipment repair and maintenance.
• Maintain and ship “loaner” laptops to travelers as needed.
• Arrange phone changes and moves as needed.
• Serve as Regional contact for HMA wireless vendor, assisting with cell phone, blackberry, and air card needs for field travelers and staff managers.
• Handle invoices for the wireless vendor.
• Manage the budget, including data entry, budget reductions, and preparing/distributing monthly internal departmental reports.
• Administer processing of Regional expenses and Purchase Orders.
• Control and monitor disbursement of the Regional Petty Cash Account, balancing the checkbook and submitting monthly reconciliation to the Finance Department.
• Complete fixed asset inventories as requested.
• Coordinate temporary help as needed.
• Maintain and update Regional directories and distribution lists.
• Take an active leadership role in mentoring and training department Specialists and other junior personnel.
• Perform miscellaneous other administrative duties as assigned by Regional Staff Managers and General Manager.
• Issue individual codes to access the Region building.
• Call and schedule maintenance on office equipment and building issues.

Benefits

• Monthly Hyundai/Genesis vehicle lease allowance (including insurance and maintenance)
• Holiday Pay - the company shuts down with pay between Christmas and New Years.
• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts
• 401(k) retirement plan with Employer Match
• Additional 401(K) Employer Enhanced Contribution program – eligible after 1 year of employment, in addition to the regular employer matching contribution
• Vacation and sick time off
• Employer-paid basic life and disability coverage, including Paid-Family Leave.
• Mental health, wellbeing, and employee assistance program
• Health advocate (support)
• Education Reimbursement program: Up to $5,250 per year for employees seeking higher education degrees.
• External Training and Development Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED