Associate Material Specialist- Buena Vista Construction Company (BVCC)

The Walt Disney Company•Lake Buena Vista, FL

4d•Onsite

About The Position

The Associate Material Specialist at Buena Vista Construction Company (BVCC) drives procurement execution and service agreement management to support operational needs, utilizing Coupa, SAP, and ARCS to source and validate materials. This role ensures the accuracy of purchase orders, invoices, and packing slips while serving as a key liaison between suppliers, subcontractors, field teams, and construction leadership. Responsibilities include supporting service contracts, managing vendor setup, and facilitating order and invoice approvals. The role plays a critical part in identifying discrepancies, improving processes, and strengthening vendor partnerships to increase overall procurement efficiency. You will report to the BVCC Operations Manager. This is a Full-Time role.

Requirements

1-3 years’ experience.
Demonstrates strong proficiency across Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Comfort with understanding and conveying written and verbal data and analysis.
Well-defined organizational tactics to balance time according to priority.
Communication is accurate and provided in the correct context.
Problem solving and analytical skills with the ability to remove obstacles.
Experience succeeding and working with short timelines.
Maintains strong follow-through across all commitments.

Nice To Haves

Knowledge of SAP and Coupa.
Take initiative and tackle the problem before it becomes an issue.
Understanding of purchasing processes.
Familiarity with warehouse procedures.
Basic Accounting Knowledge – Reconcile Vendor Invoicing / Credit against Purchase Orders.

Responsibilities

Coordinate, procure and receive all aspects of material procurement and service agreements for BVCC.
Work in Coupa, SAP, Teams, ARCS (internal BVCC system).
Review the accuracy of packing slips, invoices and applications for payment against the quote, purchase order and/or contract.
Communicate via email, phone or in-person with Construction Mangers, Field Personnel, suppliers and subcontractors.
Support service contracts with Subcontractors including change orders and reviewing pay applications.
Investigate and resolve discrepancies between POs and invoices, collaborating with vendors & internal teams (i.e. Accounts Payable, Vender Management, Purchasing Team etc.) as needed.
New Vendor Setup and linking vendor in Coupa.
Identify and develop relationships with suppliers, negotiate pricing to secure the best value for materials, assist vendors with problem solving such as incorrect invoicing, incorrect packing slips and general vendor questions.
Identify process inefficiencies and recommend improvements.
Utilize Procurement Reporting to follow up on outstanding purchase orders.
Follow up weekly on all materials & contracts.