Associate Manager - Facilities

Uber Freight•Laredo, TX

15d•Onsite

About The Position

Our Associate Manager- Facilities will manage multiple functions of building operations and maintenance projects in the warehouse, as well as lead a small team of facility coordinators/maintenance workers.

Requirements

Authorized to work in the United States without the need for visa sponsorship now or in the future
At least 5 years in an equivalent position with relevant working experience (Office Manager, Maintenance Technician, etc.)
At least 3 years experience in providing integrated facilities management services
Bilingual - strong English & Spanish written and verbal communication skills
Ability to work outside of normal business hours (including weekends) as needed

Nice To Haves

Certified Facilities Service Manager (FSM) with FSM experience

Responsibilities

Develops and maintains positive relationships with clients.
Attends client meetings.
Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping and janitorial work.
Reviews work orders to ensure that assignments are completed.
Responsible for facilities inspections daily and reports with action items
Builds and maintains preventative maintenance schedules for all equipment
Tracks and maintains logs of spending and incidents for compliance
Maintains all relevant certifications for the role
Coordinates with EHS staff to assist in safety training and compliance reporting
Coordinates and manages moves, adds and change activities for employees
Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.
Assists in managing capital projects.
Prepares capital project and operating budget and variance reports.
Manages vendor relationships and trains vendors on work order and billing procedures.
Responsible for invoice processing and accuracy of cost center coding.
Provides process and procedure training.
Manages access control
Assists in managing visitor processes and procedures
Manages supply ordering for sites
Oversees mailroom, shipping and receiving
Develops and maintains a positive working relationship with landlords and property management teams
Conducts financial/business analysis including preparation of reports.
Ensures the smooth day-to-day FM operations according to building rules and lease obligations
Other duties may be assigned.