Associate, Impact

Eat.Learn.Play.•Oakland, CA

2d•$33 - $39•Hybrid

About The Position

A new role on our growing Impact team, the Associate, Impact, will provide essential operational support to allow us to deepen our work in Oakland. Reporting to the Director, Impact Investments, this role keeps the team running smoothly, providing the scheduling, coordination, and administrative backbone that supports the team’s work. The Associate owns the collection of key metrics and deliverables laid out in each grant agreement, accurately enters them into our tracking systems and dashboards, and works across teams to ensure data needs are met. This role is a strong fit for someone who is organized, self-directed, service-oriented, comfortable owning data accuracy, and wants to grow their experience in philanthropy and impact measurement.

Requirements

Proven experience in an administrative, operations, grant management, or data role (nonprofit/philanthropic experience a plus).
Strong organization, attention to detail, and time management, with the ability to juggle multiple priorities.
Demonstrated ability to work independently and own data accuracy with minimal oversight.
Comfort with database and project tracking tools; experience with Salesforce and Asana a plus.
Proficiency with Microsoft Office.
Excellent written and verbal communication.
Discretion with sensitive information and enthusiasm for the Foundation’s mission.

Nice To Haves

nonprofit/philanthropic experience a plus
experience with Salesforce and Asana a plus

Responsibilities

Support the Director, Impact Investments through the full grant lifecycle, helping to track proposals and briefs, prepare documentation, and maintain records.
Coordinate partnerships and grant review logistics as needed, including researching, compiling materials, and following up with partners.
Draft and process routine grant correspondence (award letters, reporting reminders, etc.).
Partner with Finance on paperwork needed to process payments, track disbursements, and verify grantee compliance.
Maintain organized digital files for audit readiness.
Provide day-to-day administrative and scheduling support to the Impact team, helping the team manage calendars, meetings, and competing priorities.
Coordinate team and cross-departmental meetings, including scheduling, preparing agendas and materials, taking notes, and tracking follow-ups.
Maintain team calendars, timelines, and deliverable trackers to keep work on schedule.
Collaborate on special projects that improve team efficiency, documentation, and workflows.
Collect data and deliverables specified in each grant agreement’s reporting requirements, following up with grantees as needed to ensure completeness and timeliness.
Enter and maintain accurate grant and impact data in our tracking systems and dashboards (e.g., Salesforce, Asana).
Build and update reports, dashboards, and data summaries for internal and external audiences.
Run periodic audits of grant data to ensure accuracy, completeness, and reporting compliance.