Associate, Grant Management
About The Position
The Grant Compliance Specialist supports post-disaster recovery and mitigation programs in Puerto Rico by researching federal requirements and translating guidance into compliant policies, procedures, and program documentation. The role focuses on policy analysis, program guidance and standard operating procedures, and support for monitoring, audit readiness, and regulatory reporting for HUD-funded programs such as CDBG-DR and CDBG-MIT. It works onsite with senior staff and subject matter experts to assess regulatory impacts, strengthen compliance controls, and improve program performance. Strong writing, document management, presentation skills, attention to detail, version control, and deadline management are important.
Requirements
- Bachelor's degree in Political Science, Public Administration, or Public Policy.
- One year of experience in public administration, government, policy, or compliance.
- Proficiency in Microsoft Office.
- Bilingual in Spanish and English.
- Strong analytical, research, problem-solving, and technical writing abilities, including the ability to review and interpret laws, regulations, policies, contracts, and program requirements and communicate findings clearly and professionally.
- Strong decision-making skills.
- Ability to communicate clearly in formal written deliverables and executive-level presentations.
- Ability to collaborate effectively in fast-paced, deadline-driven environments.
- High attention to detail for document control, versioning, and compliance evidence.
- Ability to travel as required (10%–25%).
Nice To Haves
- Experience supporting housing, community development, mitigation, or natural disaster recovery programs.
- Experience supporting federally funded programs and compliance activities, including CDBG, CDBG-DR, CDBG-MIT, FEMA, or cross-cutting federal requirements.
- Experience supporting audit readiness, monitoring preparation, or regulatory reporting.
- Knowledge of Smartsheet.
Responsibilities
- Research complex program and policy topics and draft briefing documents, policy analyses, and program guidance with appropriate citations.
- Analyze legislation, executive orders, Federal Register notices, and agency directives, and recommend implementation actions and policy updates.
- Provide guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices.
- Develop and update action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements.
- Assist with compliance review tools and monitoring approaches to evaluate contractor, recipient, and subrecipient performance against binding agreements.
- Support HUD and OIG regulatory reporting, audit responses, and query management activities.
- Prepare for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness.
- Review service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and propose edits.
- Create and deliver high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities.
- Track edits, manage version control, and maintain status reporting for policy and compliance deliverables and team goals.
- Monitor projects and contracts for compliance with federal, state, and program requirements, and document findings and remediation steps.
- Manage assigned tasks within project plans using Smartsheet and maintain schedule and deliverable accountability.
- Communicate applicable federal regulations to internal stakeholders and align documentation to required standards.
- Perform other duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
