Associate Gift Registrar, IS-1001-09

Smithsonian Institution•Washington, DC

2d•$70,623 - $91,815•Onsite

About The Position

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian to accomplish their goals. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian, especially during the Smithsonian Campaign for Our Shared Future, which has surpassed its $2.5 billion fundraising goal.

Requirements

Minimum of two years of experience in gift entry.
Knowledge of IRS charitable contribution regulations and how they relate to financial accounting practices, preferably in complex higher education or a large cultural or environmental organization.
Strong organizational, relationship, collaboration, and communication skills.
Ability to work independently.
Demonstrate the ability to coordinate complex procedures.
Demonstrate the ability to manage multiple projects simultaneously.
Must be eligible to work in the United States.

Nice To Haves

Knowledge of donor database software (e.g. Advance, Salesforce).
Knowledge of accounting systems.
Knowledge of Microsoft Office.

Responsibilities

Performs a variety of operational activities related to processing and receipting charitable contributions to several of the Institution’s Museums.
Responsible for gift registration and recording, gift modifications, daily coordination with unit colleagues regarding gifts to the Institution, and guidance to units on philanthropic giving vehicles including donor advised funds, family foundations, and IRAs.
Daily communication with unit colleagues.
Careful entry and maintenance of donor biographical and gift data.
Preparation of daily bank deposits.
Gift reporting.
Documentation of process efficiencies in preparation for the transition to a new Institution-wide CRM.
Monthly financial reconciliation.
Completion of ad hoc projects as assigned by the Gift Registrar.