Associate Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

8d•Hybrid

About The Position

This position is for a full-time Associate Fiscal/Administrative Officer within the State of Connecticut, Department of Children and Families (DCF) in Hartford, CT. The role is within the Division of Fiscal Services – Grants and Contracts Unit and reports directly to the Fiscal Administrative Supervisor. The DCF's mission is to partner with communities and empower families to raise resilient children who thrive. This key position supports the agency’s fiscal operations by overseeing POS and PSA Contracts, Federal, State, Private Grants, and Youth Service Bureaus. The position offers a hybrid work schedule after the initial working test period and is located at 505 Hudson Street, Hartford, CT. The work schedule is Monday – Friday, 8:30 am – 5:00 pm, with occasional statewide travel. The State of Connecticut is an eligible Public Service Loan Forgiveness employer.

Requirements

Current State of Connecticut employee with at least six (6) months of full-time service or full-time equivalent service.
Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.
Ability to understand and apply relevant state and federal laws, statutes and regulations.
Ability to utilize EDP systems for financial management.
Supervisory ability.

Nice To Haves

Experience preparing complex federal budget reports and narrative documents, including researching, and assembling grant application materials.
Experience developing, monitoring, and revising budgets for multi‑year grants, MOUs/MOAs, and contracts, with strong financial controls and compliance oversight.
Experience interpreting and applying state and federal statutes, regulations, fiscal policies, and audit requirements.
Experience drafting, reviewing, and interpreting contract language and scopes of work to ensure fiscal and administrative accuracy.
Ability to manage multiple deadlines using advanced Microsoft Office tools and other software to analyze and maintain complex financial and administrative data.

Responsibilities

Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership.
Plans office workflow and determines priorities.
Schedules, assigns, oversees and reviews work.
Establishes and maintains office procedures.
Provides staff training and assistance.
Conducts or assists in conducting performance evaluations.
Acts as liaison with other operating units, agencies and other officials regarding policies and procedures.
Prepares and analyzes complex financial statements and reports and budget requests.
Projects expenditures and assists in financial planning.
Maintains fiscal controls by authorizing non-routine expenditures.
Manages various phases of budget process.
Makes recommendations on policies and standards.
Oversees maintenance of accounting records.
Utilizes EDP systems for financial records, reports, and analyses.
May oversee implementation and analysis of financial and administrative EDP applications.
May oversee grant and contract administration.
May oversee payroll.
May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards.
May oversee leasing functions including negotiating contracts and space requirements.
May supervise support services such as stores, inventory, security, mailroom, food service or maintenance.
May supervise payroll, purchasing and/or other fiscal and administrative functions.
Performs related duties as required.