Associate Fiscal/Administrative Officer

State of Connecticut•Rocky Hill, CT

8d•Onsite

About The Position

The State of Connecticut Department of Transportation (CTDOT), Bureau of Finance and Administration, Inventory Management Unit, is recruiting for an Associate Fiscal Administrative Officer position. This role is responsible for overseeing and supervising Fuel Control and Inventory Procurement at the Central Warehouse in Rocky Hill. The position offers state employee benefits, professional growth opportunities, and a healthy work/life balance. CTDOT has been recognized as an Employer of the Year by the Connecticut Society of Civil Engineers and the Women's Transportation Seminar.

Requirements

Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language.

Nice To Haves

Supervisory experience over a diverse workgroup.
Experience working with CORE-CT modules: Financials, Inventory, and HRMS (time and labor).
Experience with procuring inventoried commodities/items for multiple locations.
Experience working independently and as part of a team in an environment with changing work priorities.
Customer service experience including corresponding and communicating with both internal and external customers.
Experience with Microsoft Office Suite; Teams, Outlook, Excel, PowerPoint, and Word.
Experience prioritizing work assignments.
Experience detecting issues and problem solving.

Responsibilities

Accountable for supervising centralized Inventory Procurement involving $40 million in inventory commodities procured through the Core-CT Financials System for twelve Materials Management stockrooms and one Central Warehouse, supporting the Department’s highway, fleet, and facility infrastructure, including the purchase of winter commodities.
Accountable for supervising Fuel Control Operations responsible for the purchasing, inventory control, and distribution of motor vehicle fuel (unleaded and diesel) for 69 fuel stations located statewide.
Assist DOT Project Engineers with fuel station tank replacement projects by determining appropriate tank sizes based on operational demand.
Oversee, prepare, participate in, and maintain budgetary commitment and expenditure data for the Department’s $25 million annual Snow & Ice Program and statewide fueling infrastructure.
Oversee inventory control of road salt, liquid magnesium chloride, and motor vehicle fuel.
Ensure commodities are properly inventoried and accounted for via receipts and depletions.
Ensure fuel inventories are monitored and administered in accordance with Connecticut General Statutes Sections 22a 449 and 4 36, and Connecticut Department of Energy & Environmental Protection requirements.
Assist with preparing, reviewing, and revising bid specifications for scheduled term buying contracts; conduct bid reviews and provide award recommendations; research and analyze resource availability; perform price analyses; review market trends; ensure material quality assurance through laboratory testing and analyze results for contract specification compliance.
Identify and pilot new material sources to achieve cost savings and efficiencies (e.g., road salt, liquid magnesium chloride, motor vehicle fuel, highway and bridge materials, and other stocked commodities).
Perform related duties as required.