Associate, Finance (Staff Accountant)

Global Prairie•Kansas City, MO

7d•Onsite

About The Position

Global Prairie’s Accounting & Finance team is seeking a versatile and organized team player with strong communication skills and the ability to thrive in a fast-paced, entrepreneurial work environment. An Associate on this team has the opportunity to touch many areas of the business and learn new skills. They are primarily responsible for managing the accounts payable and accounts receivable processes, including vendor management and initiation of ACH batches. Secondary responsibilities include management and reconciliation of corporate credit cards as well as review and approval of expense reports. This individual will also be involved in weekly and ad hoc reporting and analysis.

Requirements

A high level of detail orientation
Self-awareness
Ability to manage multiple priorities and projects at once
Excellent verbal and written communication skills
Discretion when handling confidential information
Teamwork
A learning mindset and openness to using AI tools to improve day-to-day efficiency, accuracy and process improvement

Nice To Haves

Collaborative
Optimistic
Resilient
Flexible
Curious
Philanthropic

Responsibilities

Daily Accounts payable entry and vendor management
Monitor accounts payable email inbox and enter payables
Follow up with client teams to obtain project names for billable vendor expenses
Follow up with accounting and operations team to ensure correct coding for administrative expenses
Maintain electronic copies of paid and open AP
Manage initial setup and maintenance of vendors, including contractors
Maintain W9’s for all vendors
Daily Accounts receivable entry
Monitor accounts receivable email inbox and client supplier portals and record client cash receipts daily
Distribute a weekly AR aging report to the Finance team
Weekly contractor management
For contractors that enter their hours directly into our timekeeping software, reconcile hours entered to hours invoiced
For contractors that send their hours to the AP inbox, enter hours based on time sheet or invoice
Weekly Treasury management
Initiate ACH and wire transfer batches
Assist with check runs when needed
Weekly Corporate Credit Card management
Overall management of process, including communications with individual cardholders
Enter corporate credit card transactions into AP and review/approve supporting documentation for charges
Weekly Employee Expense Reports review
Review all expenses for compliance with the Global Prairie expense reporting policy, and client expense policies where applicable
Confirm that all expenses have appropriate support
Ad Hoc assistance with overall financial and operational process improvements, including evaluating workflows for opportunities to responsibly use AI tools to reduce manual effort, improve documentation, support analysis and reporting, strengthen review processes, and create efficiencies that improve accuracy and productivity
Serve as backup for other team members as necessary, (opportunity to cross-train with other skill sets)
Work with accounting and finance team to prepare and compile all documents requested by external financial statement auditors and tax preparers
Annual preparation of Form 1099’s