Associate Executive Specialist, Technology

Wells Fargo Bank•Iselin, NJ

1d•Hybrid

About The Position

Wells Fargo is seeking an Associate Executive Specialist to support Fraud & Claims Technology and the Platform and Infrastructure Transformation, AI & Automation Enablement team. This role provides core executive administrative support, including ad hoc project and business support, such as coordinating meetings, tracking deliverables, and preparing routine reports. In addition, this role plays a key part in site coordination, employee engagement, serving as a central connector between leadership and cross‑functional partners.

Requirements

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Proven ability to interact professionally and confidently with C-suite executives, senior leadership, and external clients, serving as a trusted extension of leadership.
Exceptional verbal and written communication skills, with the ability to convey information clearly, concisely, and with appropriate executive tone.
Proven track record of handling highly sensitive and confidential information with the utmost discretion, diplomacy, and sound judgment.
Highly organized with advanced ability to manage competing priorities, multitask effectively, and execute in fast-paced, deadline-driven environments.
Demonstrated ability to work independently, anticipate leadership needs, and proactively manage calendars, travel, and logistics with minimal oversight.
Strong interpersonal skills with a commitment to teamwork, fostering collaboration across all organizational levels to ensure seamless support and coverage.
Exercises sound judgment in problem solving, identifies process improvement opportunities, and consistently delivers timely, high-quality outcomes.
Advanced proficiency in Microsoft Office (including PowerPoint and Excel), along with demonstrated experience in executive calendaring, travel coordination (domestic and international), and expense management systems (e.g., Concur).
Ability to identify and manage risks, communicate status and drive actions to resolution
Experience utilizing AI/Copilot

Responsibilities

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
Be responsible for compiling information, preparing moderately complex reports
Perform complex administrative, transactional, operational, or customer support tasks
Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
Interact with immediate Administrative Assistant team , functional area, and internal peers regarding routine administrative tasks
Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
Orchestrate executive priorities and schedule, optimizing time and resource allocation while serving as a proactive advocate for the leader’s goals and interests