Associate Editor - Medical Communications

Prime•Toronto, ON

About The Position

Accelerating Life-Changing Solutions to Global Healthcare Challenges is the vision that unites us through a shared sense of purpose, whatever the role. It speaks of the significant challenges that exist within global healthcare, and how we, as one team, can help to deliver better solutions and outcomes for our partners and for patients everywhere, sooner. Your job description outlines the important role and responsibilities that you have in achieving this vision. Importantly too is how we go about living our vision. This is defined by the Prime mission: Through a pioneering fusion of the finest expertise in science, strategy, evidence, technology and creativity we deliver the world-class outcomes that our global partners trust to achieve their goals. It speaks about collaboration and everyone’s responsibility to bring together the diverse expertise that exists across our team to deliver world-class outcomes. On this foundation, we have defined four core values, these represent the shared principles that guide our behaviors every day, whatever your role: Be Brave, Be Human, Be Passionate, Be Exceptional. At Prime these values are integral to who we are. They are there to guide you in your role and support you on your personal journey to success. They shape our culture and support us in achieving our vision together, as one global team. The Role Our Associate Editors work alongside a senior member of the Editor team to deliver high-quality editing and proofreading, including verifying data and references, to ensure the accuracy, consistency, and scientific integrity of client deliverables. They comply with Prime’s Standard Operating Procedures (SOPs) and quality frameworks to maintain accuracy, compliance, and consistency across all deliverables. They regularly contribute to effective and timely project delivery by supporting submissions, ensuring the team is aware of specific requirements for submission of abstracts, posters, and scientific manuscripts. Although this is an entry-level role, the right candidate will have the ability to proactively communicate and collaborate with internal teams to ensure best practice is being followed. Over time, they will also contribute to the continual improvement of editorial processes.

Requirements

Life sciences degree required
>1 year of editing experience; preferably in life sciences, medical education, pharma advertising/marketing, medical communications or similar
Highest standards of English spelling, punctuation, and grammar
Excellent written and verbal communication skills
Solutions-focused, sound judgement and problem-solving abilities
Ability to effectively work in a fast-paced agency setting
Strong multi-tasking, planning and organizational skills
Proficiency in Word, PowerPoint, Excel, Adobe Acrobat, EndNote, Outlook, Teams and SharePoint
Experience with digital markup, tracked changes, and editing tools
Excellent attention to detail
Solid copy-editing and proofing skills

Nice To Haves

Openness to learning, feedback and career development

Responsibilities

Reviewing, editing and proofreading a wide range of content outputs (including manuscripts, abstracts, posters, slides, PDFs, digital materials) for grammar, spelling, consistency, and clarity (support from a senior member of the Editor team will be provided)
Ensuring alignment with house, client and journal style guides
Proofing typeset copy to include consideration of layout (figures/tables, colors, size, quality, and resolution) and accuracy of the copy to a high standard
Will have support from a more senior person in Editorial
Will liaise with studio for necessary amends
Applying consistent and appropriate use of digital markup tools, tracked changes and commenting tools to provide clear, actionable editorial feedback
Checking redrawn figures, PowerPoint and typeset copy from studio to ensure accuracy versus submitted materials
Liaising with team members and maintaining style guides
Verifying content for scientific accuracy and consistency by checking data, references, and source materials in line with SOPs and for potential plagiarism
Verifying numerical data, units, and statistics for consistency across documents, slides, and figures
Collaborating with scientific teams to resolve data discrepancies or uncertainties
Escalating concerns or unclear data to relevant team members to ensure final outputs meet Prime quality standards
Recording and monitoring actual versus budgeted time on projects and completing timesheets accurately each week
Proactively flagging when task scope, timelines, or budgets are misaligned