Associate Director, Sponsored Programs & Awards

Georgia State University • Atlanta, GA

21h • Onsite

About The Position

The College of Arts & Sciences at Georgia State University is seeking to hire an experienced Associate Director, Sponsored Programs and Awards. This role will perform the complexity of the research administration portfolio in the College of Arts & Sciences. This will include strategic decision-making, grant management, overseeing complex grant portfolios, developing strategic plans for post-award compliance, and leading initiatives to streamline grant processes.

Requirements

• Bachelor's degree and four years of supervisory/management experience, or a combination of education and related experience.

Nice To Haves

• Experience working in a university setting with sponsored grant funds, both federal and private.
• Certified Research Administrator.
• Experience with PeopeSoft, eRA Commons, and Fastlane.

Responsibilities

• Assists PIs in departments in interpreting and implementing federal, state, local, and sponsor-specific fiscal guidelines on sponsored awards.
• Assists in determining allowable and unallowable expenses on awards and managing the budget and actual expenses on sponsored awards in their portfolio.
• Supports the post-award team when issues are escalated and provides additional information/confirmation by utilizing high-quality and effective decision-making judgment to ensure a successful and compliant outcome is achieved.
• Directly supervises eight GCO positions, requiring strong leadership skills to manage diverse talent and foster collaboration.
• Responsible for training their direct report on managing their own sponsored portfolio, assigning departmental workloads and portfolios to each direct report, and reviewing and approving the work of each direct report.
• Holds regular meetings with direct reports and acts as the team leader for their portfolio.
• Intervenes in complex situations when needed.
• Provides yearly performance evaluations for their team.
• Collaborates with the Office of Sponsored Programs on procedures relating to research administration.
• Serving as the SME/Primary Post-Award resource for the college, staying updated on Federal and Sponsors' award management to reduce audit risk.
• Provides feedback to the Director on process and system improvements for research administration issues involving day-to-day post-award operations to be brought to the OSP Director and Associate Directors.
• Act as a backup for the Director when needed.
• Responsible for initiating post-award actions in the research portal and collaborating with OSP staff on post-award tasks for their portfolios, including award set up, cost transfers, effort reporting, project close out, and other necessary sponsored award actions.
• Responsible for approving post-award action items in the research portal for their direct reports.
• Responsible for performing expenditure reviews for projects in their portfolio and keeping spending projections of each project up to date.
• Responsible for disseminating expenditure review and spending projections to PIs on a monthly basis and reviewing and addressing any PI questions and concerns.
• Responsible for collaborating with key stakeholders and other administrative staff in the college.
• Responsible for approving personnel and non-personnel charges initiated by department staff on sponsored awards in their assigned portfolio.
• Exercise sound judgment in ambiguous situations, balancing organizational priorities with team needs.
• Collaborates with the Director to review and analyze the college's research portfolio each fiscal year.
• Assists with assigning and organizing departments appropriately.
• Assists with creating new procedures and reviewing current procedures for the research administration team in the college for post-award day-to-day work responsibilities.
• Key partner in developing the overall research administration team by serving on interview panels for hiring both pre/post team.
• Assist in preparing training materials and present in training/development sessions for the overall team.
• Other duties assigned.

Benefits

• health, dental, vision, tuition assistance, retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Manager