Associate Director, Project Management

Gilead Sciences • Foster City, CA

20h • Hybrid

About The Position

Gilead is seeking an Associate Director, Global Program Management, based in Foster City, California, with a hybrid schedule requiring a minimum of three days onsite. The role partners with project leaders to develop, approve, and execute project strategies and manages one complex or two less complex project teams. It coordinates team operations and communications, tracks deliverables, supports development planning, and represents project teams at governance and senior management reviews. The position also provides leadership on risk identification and mitigation, project documentation and reporting, cross-functional planning, and continuous improvement. People leaders are expected to foster inclusion, develop talent, and empower teams.

Requirements

• 10 or more years of relevant experience and a BS in science; or 8 or more years of relevant experience and an MS or MBA; or 5 or more years of relevant experience and a PhD in a scientific field, PharmD, DVM, or MD.
• At least 5 years of participation in cross-functional project management activities.
• Strong knowledge of the drug development process and comprehensive understanding and application of pharmaceutical project management principles, concepts, practices, and standards.
• Expertise in developing and managing project scope, deliverables, risks, and resource requirements.
• Strong analytical skills and ability to present complex information clearly and concisely.
• Strong verbal and written communication skills and ability to interact effectively across organizational levels.
• Ability to understand and communicate scientific and business elements associated with assigned therapeutic areas.
• Exceptional interpersonal skills and understanding of team dynamics.
• Ability to lead without authority, influence and motivate teams, and help teams anticipate, plan, and adapt to change.
• Ability to take accountability and empower individuals and teams to make effective decisions in alignment with company vision, values, and goals.
• Ability to work under minimal supervision.
• Advanced knowledge and skill with Microsoft Office and other reporting and tracking tools.

Nice To Haves

• At least 5 years of leading cross-functional project management activities in the pharmaceutical or related industry, including building, managing, and articulating comprehensive, complex, cross-functional plans.
• PMP certification, another project management certification, or equivalent.
• Scientific background.

Responsibilities

• Partner with project leaders to contribute to the development, approval, and execution of project strategy.
• Co-chair timely, efficient, action-oriented project team meetings and coordinate team operations, communications, and deliverables.
• Prepare, vet, and distribute meeting agendas, materials, and minutes in a timely manner.
• Direct project communications and ensure stakeholders and project customers are informed of project activities and status.
• Manage project data in Planisware and collaborate with other project managers to align and validate data.
• Organize high-quality documents for governance committee and senior management reviews, and represent the project team at governance meetings and Development Project Reviews as required.
• Facilitate the design and implementation of development plans and update them throughout the project life cycle.
• Ensure development plans integrate timing, scope, and resources.
• Lead teams in anticipating and identifying risks to strategic goals, and propose and implement mitigation, contingency, corrective-action, and issue-resolution plans.
• Provide project information and documentation for monthly reports, quarterly budget reviews, and quarterly investor relations and Board updates.
• Facilitate formation of early-stage development teams with functional area leadership and guide project transitions between development phases.
• Organize project management support for functional areas, attend sub-team meetings, and organize ad hoc working groups.
• Author sections of project team documents as needed.
• Support departmental continuous improvement and optimization initiatives.
• Ensure project work complies with established practices, policies, and processes.
• Create an inclusive team environment, develop employees through coaching and feedback, align team goals with organizational objectives, and empower teams to make effective decisions.

Benefits

• Potential eligibility for a discretionary annual bonus.
• Potential eligibility for discretionary stock-based long-term incentives, depending on role.
• Paid time off.
• Company-sponsored medical insurance.
• Company-sponsored dental insurance.
• Company-sponsored vision insurance.
• Company-sponsored life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior