Associate Director, Project Management

Inizio Evoke•San Diego, CA

14h•$130,000 - $150,000•Remote

About The Position

The Associate Director, Project Management oversees 1-2 brands, leading PM teams, managing complex projects, and steering both strategic planning and seamless execution. This role calls for a leader with the vision, precision, and operational strength to elevate complex, integrated delivery. This is a remote position reporting to the Director, Project Management.

Requirements

6+ years of experience
1–2 years in healthcare/pharma advertising
Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs.
Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight.
Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams.
Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow.
Bachelors degree required.

Nice To Haves

Familiarity with AI‑assisted workflows as the agency builds AI‑driven tools.

Responsibilities

Lead complex, cross‑agency initiatives across launch and mature brands.
Own brand‑level planning including long‑range timelines, integrated Gantts, and multi‑channel workstreams.
Guide PM team priorities and ensure clarity, delegation, and alignment across projects.
Serve as a trusted client partner for scopes, budgets, timelines, and operational planning.
Oversee workflows and recommend process improvements.
Educate clients on agency processes, risk mitigation, and cross‑functional collaboration.
Lead internal hot sheet, status, and kickoff meetings.
Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment.
Manage brand financials including estimates, forecasting, burn tracking, and reconciliation.
Anticipate and mitigate risk through proactive planning and scenario modeling.
Prepare executive financial and risk summaries.
Partner with department heads to assess needs, resolve challenges, and optimize workflows.
Monitor resourcing across brands and escalate gaps as needed.
Drive operational efficiency by refining processes internally and externally.
Mentor and grow PM talent across PM and Sr. PM levels.
Serve as an escalation partner for PM and cross‑functional teams.
Balance workloads and monitor utilization.
Lead onboarding and training while contributing to department learning initiatives.
Assess team capabilities and provide targeted coaching.
Key communications reported up to Director.
Champion agency culture and PMO initiatives.
Support new business through operational insights and planning.
Integrate emerging technologies into workflows, including early AI‑enabled tools.