Associate Director, Payables Systems

Georgetown University

2d•$66,783 - $126,720•Hybrid

About The Position

The Associate Director of Payables Systems is responsible for the design, operation, and maintenance of all systems, software, and processes used for issuing payments, managing expense reports, and accepting payment. Additional duties include, but are not limited to: Supervision of the Analyst of Payables Systems and the Manager of Payment Systems & Compliance, including: Cross-departmental efforts to most efficiently utilize existing systems. Supervise processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling user requests for service. Supervise the review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services. Dupervise and iterative improvements to the procurement card training program for new users. Supervise Payment Card Industry (PCI) rules risk assessments and annual audits. Supervise the creation of payment systems to meet departmental needs and enhance cost-effectiveness. Business process design and redesign, systems security, and management of interfaces between systems, including but not limited to: Leadership of multi-departmental efforts on payables systems and the utilization of existing systems. Deployment of new and upgraded systems and processes. Iterative efforts to make systemic and process improvements. Ownership of security for all payables systems, including system security and data integrity. Management of integrations with banking partner and artificial intelligence systems. Development and implementation of standard operating procedures, control procedures, and schedules. Monitoring of activity and usage patterns in support of Internal Audit and identifies potential elements of fraud. Procurement card reporting, analytics and communication to card holders and management. Staying abreast of the landscape of systems available for payables management, making recommendations to senior management regarding new systems to adopt, and leading the evaluation of proposals with respect to payables and payment systems. Organizing procurement and contracting activities for payment processing services and payment applications.

Requirements

Bachelor’s degree
6-8 years’ experience in a finance, accounting, business, or technology management
Project management and/or business process design experience
Excellent oral and written communication skills

Nice To Haves

Advanced degree in business, finance, accounting, technology management, or related field
Experience in a higher education environment
Experience with project management
Experience with travel & expense management
Experience with corporate card administration and tools
Experience with Workday Financials
Experience with technology change management protocols

Responsibilities

Supervise the Analyst of Payables Systems and the Manager of Payment Systems & Compliance
Supervise processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling user requests for service
Supervise the review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services
Supervise and iterative improvements to the procurement card training program for new users
Supervise Payment Card Industry (PCI) rules risk assessments and annual audits
Supervise the creation of payment systems to meet departmental needs and enhance cost-effectiveness
Business process design and redesign, systems security, and management of interfaces between systems
Leadership of multi-departmental efforts on payables systems and the utilization of existing systems
Deployment of new and upgraded systems and processes
Iterative efforts to make systemic and process improvements
Ownership of security for all payables systems, including system security and data integrity
Management of integrations with banking partner and artificial intelligence systems
Development and implementation of standard operating procedures, control procedures, and schedules
Monitoring of activity and usage patterns in support of Internal Audit and identifies potential elements of fraud
Procurement card reporting, analytics and communication to card holders and management
Staying abreast of the landscape of systems available for payables management, making recommendations to senior management regarding new systems to adopt, and leading the evaluation of proposals with respect to payables and payment systems
Organizing procurement and contracting activities for payment processing services and payment applications