Associate Director of Sports & Community Programs

FAMILY YMCA OF BARTLESVILLE • Bartlesville, OK

1d • $40,000 - $43,000

About The Position

The Associate Director of Sports & Community Programs is a key operational leader supporting the YMCA's youth sports leagues, community events, and seasonal operations. The position coordinates winter basketball programs, leads signature community events, and oversees seasonal concessions and admissions staff during summer aquatics operations. It is a highly visible, hands-on leadership role requiring organization, staff supervision, and the ability to manage multiple programs and priorities throughout the year while supporting the YMCA's mission and values.

The role supports youth sports and community programming, including winter basketball leagues, fall and spring Little Ballers leagues, and annual signature events. It also provides operational oversight for seasonal pool concessions and admissions, including staff recruitment, training, scheduling, supervision, customer service, and operational coverage. The Associate Director supports staff and volunteers, program administration, cross-department collaboration, and a welcoming member experience.

This is a full-time, exempt position in the Programs department, reporting to the VP of Operations/COO (Executive Leadership as Assigned). Salary is $40,000–$43,000 annually. Applications are accepted until December 7, 2026.

Requirements

• High school diploma or equivalent.
• Experience in youth sports, recreation, camps, or related programs.
• Demonstrated ability to lead staff and volunteers.
• Strong organizational, communication, and problem-solving skills.
• Availability to work evenings, weekends, and special events as needed.
• Ability to stand for extended periods and lift or move equipment up to 50 lbs., with reasonable accommodation as applicable.
• Flexible schedule based on seasonal programs, including evenings, weekends, and occasional holidays.

Nice To Haves

• Associate's or Bachelor's degree in Recreation, Sports Management, Education, or a related field.
• YMCA, nonprofit, or community recreation experience.
• Experience coordinating events or managing seasonal programs.
• CPR/AED/First Aid certification or ability to obtain.

Responsibilities

• Support the planning, coordination, and daily operations of youth sports leagues and signature community events.
• Serve as the primary operational assistant for winter basketball leagues, coordinating scheduling, gym use, coach communication, staffing, and game-day operations.
• Assist with planning and operating fall and spring Little Ballers (PK–K) basketball leagues.
• Support volunteer coach onboarding, parent communication, sportsmanship, and participant engagement.
• Provide hands-on leadership during practices, games, and other program activities.
• Lead or co-lead the annual Daddy Daughter Dance, Mother Son Nerf War, Healthy Kids Day, Tri in July, and Turkey Trot.
• Coordinate event planning, logistics, staff and volunteers, vendors, facility preparation, execution, and post-event evaluation.
• Provide operational oversight and support for seasonal pool concessions and admissions.
• Serve as the primary point of contact for concessions and front gate staff.
• Assist with seasonal staff recruitment, onboarding, training, scheduling, and supervision.
• Ensure appropriate daily staffing, customer service, and operational coverage.
• Coordinate with aquatics leadership and maintenance staff.
• Support compliance with YMCA policies, cash-handling procedures, and safety expectations.
• Assist with recruiting, training, supervising, and evaluating part-time and seasonal employees.
• Provide on-site leadership, staff accountability, and support with conflict resolution.
• Assist with program registration, reporting, inventory, and expense tracking.
• Collaborate with YMCA departments to support efficient operations and positive member experiences.
• Perform additional program and operational responsibilities as assigned by executive leadership.
• Demonstrate YMCA core values of Caring, Honesty, Respect, Responsibility, and Faith.
• Foster a welcoming, inclusive, and positive environment for participants, families, staff, and volunteers.
• Represent the YMCA professionally in programs, events, and community activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED