Associate Director of Purchasing

Planned Parenthood of Orange and San Bernardino Counties•Anaheim, CA

1d•$154,816 - $180,206•Hybrid

About The Position

Planned Parenthood of Orange and San Bernardino Counties is hiring a full-time Associate Director of Purchasing in Anaheim, California. This hybrid position requires three days on-site and two days remote. The Associate Director leads and strategically manages the affiliate’s purchasing functions, including daily operations, inventory control, medical facility services, vendor relationships, project implementation, asset management, quality and compliance, and financial reconciliation. The position is a key contact for pricing, sourcing, and financial reporting inquiries and develops and implements purchasing policies and procedures. The role leads, supervises, and trains the purchasing team and develops purchasing and supply-chain strategies to achieve cost savings, operational efficiency, quality service, and enterprise-wide value. It oversees sourcing and negotiations, vendor agreements, inventory and medication purchasing, purchasing-related accounting support, medical facility service vendors, equipment assets, purchase requests, and invoice payments. The Associate Director also partners with accounting, procurement, health center management, Facilities, and Training teams. The position requires a bachelor’s degree in Accounting, Business Management, Supply Chain Management, or a related field, at least 12 years of purchasing department experience, including at least six years of management experience, and supply-chain management system implementation experience. The salary range is USD $154,816 to $180,206 per year. Travel to other sites and locations is required. The employer offers medical, dental, vision, life, and long-term disability coverage, vacation, sick and holiday benefits, and 401(k) matching contributions.

Requirements

Bachelor’s degree in Accounting, Business Management, Supply Chain Management, or a related field.
At least 12 years of purchasing department experience, including a minimum of six years of management experience.
Supply-chain management system implementation experience.
Knowledge of general accounting principles, project management, and supply-chain management concepts, including pricing, purchasing, accounts payable, par levels, inventory valuation, order automation, and mathematical reporting and analysis.
Demonstrated leadership ability, including coaching and team-building skills.
Strong written, verbal, and interpersonal communication skills.
Budgeting experience.
Excellent strategic planning skills.
Self-motivated, able to work without direct supervision, and able to organize and prioritize work accurately.
Advanced knowledge of Excel and high-level computer skills, including Microsoft Word, Excel, and Outlook.
Commitment to quality healthcare and excellent customer service.
Ability to thrive in a fast-paced, rigorous environment with changing priorities, meet deadlines, and work under pressure.
Experience with electronic medical records may be required.
Ability to travel to other sites and locations; a valid California driver’s license and current compliant auto insurance are required if using a personal vehicle for this travel.
Support of the critical services provided to abortion patients is an essential job duty and fundamental responsibility of all employees.

Nice To Haves

APICS, CPIM, or CPSM certification.
Master’s degree.

Responsibilities

Manage, supervise, and train the purchasing department team, fostering a high-performance environment for assigned categories, medical supplies, medications, medical equipment, and medical services.
Develop, lead, and execute purchasing strategies to achieve cost savings and operational efficiencies and ensure high-quality products and services for end users.
Collaborate with the Procurement Manager on a sourcing and negotiations roadmap and monitor the project pipeline for bidding opportunities.
Conduct sourcing activities, including benchmarking, bidding, and negotiations, to secure vendor agreements for medical supplies, equipment, and medications.
Identify organization-wide cost reduction opportunities; evaluate vendors through price comparisons and negotiate favorable terms, rates, service, and quality.
Maintain a diverse portfolio of vendor options and negotiate payment terms to optimize cash flow and financial efficiency.
Develop and implement commodity and supply-chain strategies covering commodities, services, and supplier processes across the enterprise.
Monitor and analyze upcoming Health Center demand to support adequate inventory and timely purchasing.
Maintain appropriate Purchasing warehouse inventory, safety stock, and inventory flow; manage transfers and inventory needs for medications, supplies, equipment, and the pantry program.
Collaborate with accounting staff on monthly reconciliation of purchasing, fixed assets, facilities services, and inventory to the General Ledger.
Collect pricing, market, differential, and margin analysis data; analyze invoice validity and coding; and generate monthly inventory turnover and transaction activity reports.
Evaluate and maintain par levels and reorder points for medications and medical supplies, maintain appropriate inventory levels while minimizing waste, and help mitigate medication shortages and optimize inventory turnover.
Ensure medication purchases follow applicable grant and contract programs.
Conduct equipment asset audits and assess equipment lifespans to support financial planning.
Identify, source, and manage medical service vendors; conduct performance audits for service quality, contractual compliance, and cost-effectiveness.
Develop, implement, and update policies and procedures for medical services at health center facilities.
Partner with health center management and the Facilities team on preventive maintenance, repairs, and planned upgrades for facilities and medical equipment.
Support the development and management of the medical fixed-assets inventory system, including barcode labeling and tracking; inspect company properties to verify equipment condition, location, and compliance.
Interpret and comply with purchasing procedures and policies, including pharmacy regulations and state laws applicable to purchasing.
Oversee purchase requests and invoice payments in assigned categories in accordance with internal policies and procedures.
Establish and maintain measurable purchasing performance metrics, including supplier performance and quality, order placement performance, buyer activity, and material shortage elimination.
Assist the Training Department with supply-chain management system training materials and support project build-out and development of an optimization profit model.
Perform other duties as assigned.
Travel to other sites and locations as required; if using a personal vehicle, maintain a valid California driver’s license and current auto insurance meeting California minimum requirements.