Associate Director of Procurement

Johnson & Wales University • Providence, RI

2d • Onsite

About The Position

Provides operational leadership for universitywide procure to pay activities, serving as the functional lead for procurement, payables, and expense processes while supporting compliant and efficient purchasing practices in support of regulations.

Requirements

• Minimum of a bachelor's degree
• Significant amount of experience working in procurement management, public accounting, external audit or other related experience

Nice To Haves

• Bachelor's degree in accounting, finance, business administration, or a related field of study
• Experience working with enterprise financial systems (e.g., Oracle Cloud Fusion ERP)

Responsibilities

• Oversees the end to end procure to pay lifecycle, including requisitions, purchase orders, receiving, invoice processing, expense reimbursement and coordination of payments
• Provides leadership and oversight for procurement activities in a centrally governed, distributed environment, maintaining compliance with university policies and all applicable federal and state requirements, including tax and grant regulations
• Serves as the primary functional lead for procurement and payables modules within the university’s ERP and expense management systems in support of the expense and travel program
• Maintains procurement and expense workflows, approval structures, roles, and system controls, reinforcing governance and segregation of duties through separation of key responsibilities and oversight of user access and approvals
• Develops, maintains, and enforces procurement, expense, and travel policies, procedures and standards
• Maintains the University’s preferred supplier listing, including supplier documentation, compliance requirements and ongoing monitoring
• Collaborates with other university departments to develop and maintain workflows and system controls that support timely, compliant, and customer-focused purchasing and expense practices and improve operational efficiency
• Supports mid year and year end close processes, including procurement, payables, and expense cut off activities, as well as accruals and reconciliations
• Manages the accurate and timely processing of procurement, payables, and expense data to the general ledger
• Designs, documents, and monitors internal controls across procurement, vendor management, invoicing, expenses, approvals, and payments
• Prepares and maintains documentation to support internal and external audit requirements and serves as an operational liaison to auditors for procurement and payable-related inquiries
• Develops training materials and provides guidance to campus users on procurement, expense, and travel policies and systems
• Supervises and develops the department staff, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures
• Performs other duties as assigned

Benefits

• health, dental, and vision insurance
• life insurance
• long-term disability insurance
• paid holidays
• sick time
• vacation time
• a 401(k) retirement savings plan
• health care and dependent care flexible spending accounts (FSA)
• educational assistance benefits
• an employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager