Associate Director of Finance, Accounting, and Financial

American Friends Service Committee•Philadelphia, PA

19d•$90,000 - $120,000•Hybrid

About The Position

The Associate Director of Finance, Accounting, and Financial Reporting is a member of the American Friends Service Committee’s finance department leadership team and assists the Chief Financial Officer in managing the organization’s accounting operations and financial reporting. The role oversees accounting and technical accounting matters, financial reporting, and compliance and audit activities, ensuring financial strategies align with the organization’s mission and goals. The position leads financial systems design and implementation, budgeting and reforecasting, financial analysis and reporting, accounting operations, internal controls, audits, compliance, and grant financial management. It supervises regional controllers and internal audit staff, collaborates with teams across U.S. and international programs, and represents the CFO in meetings as needed. The role also participates in Board and committee functions, supports strategic planning, and communicates financial information to organizational leadership and external partners. This is a regular, full-time position based in Philadelphia, Pennsylvania, with a hybrid work arrangement. The position reports to the Chief Financial Officer. Working from the office as necessary, limited evening and weekend work, and travel may be required.

Requirements

Bachelor’s degree in accounting.
At least 10 years of experience in technical accounting and accounting operations, financial reporting, and financial management.
Strong understanding of technical accounting principles, financial reporting, and compliance requirements.
Demonstrated ability to learn new ERP systems.
Proficiency in Office 365 and Microsoft Excel.
Excellent analytical, problem-solving, organizational, verbal communication, and written communication skills.
Ability to work and collaborate effectively both independently and in a team environment.
Proven leadership experience and ability to inspire and manage a team.
Ability to work from the office as necessary, work limited evenings and/or weekends, and travel as required.
Ability to work effectively under tight time constraints in a high-volume environment with multiple priorities.
Understanding of and commitment to AFSC principles and concerns regarding race, class, nationality, religion, age, gender, sexual orientation, and disabilities; ability to work and communicate with diverse staff.
Commitment to Quaker values and testimonies and compatibility with AFSC principles and philosophy, including nonviolence and the intrinsic worth of every individual.
Respect for and sensitivity to cultural, ethnic, racial, gender, and religious diversity, and familiarity with nonviolent approaches to problem solving.
Ability to organize, plan ahead, prioritize multiple tasks, and meet deadlines.

Nice To Haves

CPA certification.
Nonprofit experience.
Experience managing complex financial environments.
International accounting experience, which is highly valued.
Experience with Microsoft 365 Business Central.

Responsibilities

Lead financial systems design, financial software platform implementation, regular and ad hoc financial reporting, and periodic assessment and revision.
Participate in organizational budget development and management, oversee the budget and reforecast process, and guide financial planning and resource allocation.
Analyze the organization’s financial position and prepare monthly, quarterly, annual, variance, and ad hoc financial reports for the CFO, Board, and other governance bodies as needed.
Collaborate with international programs, regional domestic teams, and Philadelphia-based central office staff to monitor financial results against budget and identify, explain, and resolve variances.
Oversee technical accounting matters and financial systems, including accounts payable, accounts receivable, monthly close journal entries, and payroll postings.
Work with the CFO and finance leadership to review and approve balance sheet account reconciliations.
Oversee month-end and year-end closing processes to ensure accurate reporting and timely completion of required tasks.
Ensure compliance with applicable accounting standards and regulations, and research U.S. technical accounting rules and changes as required.
Design, implement, oversee, and regularly revise the organization’s U.S. internal control structure.
Coordinate and review schedules, reports, and supporting documentation for annual external audits and other periodic audits; work with auditors to address questions and documentation needs.
Ensure adherence to financial policies and procedures and recommend improvements and best practices.
Conduct periodic audits or reviews of U.S., international, and other programs as necessary.
Maintain current knowledge of nonprofit accounting standards and financial regulations, and lead development of the internal audit and financial risk management program.
Collaborate with the central office grants management team on U.S. and international grants, grant intricacies, and budget monitoring.
Monitor financial participation and matching grants; oversee indirect allocations and cost recovery, and advise on funding partners’ cost-recovery regulations.
Oversee grant budget proposals developed by regional controllers and support the Grants team in building a collaborative process.
Supervise regional controllers and internal audit staff, including training, support, work direction, performance evaluations, and resolving problems.
Foster a collaborative, high-performing team environment and represent the CFO in meetings for the role’s portfolio and initiatives when needed.
Provide services to and participate as required in Board of Directors, Stewardship/Finance Committee, Audit Committee, and other relevant committee functions.
Co-lead strategic planning for the organization and Finance Department with the Financial Leadership Team and CFO.
Collaborate with leadership to develop long-term financial strategies that support the organization’s mission.
Prepare reports for the Stewardship Committee and Board of Directors, present financial information clearly, and communicate professionally across the organization and with external partners.
Maintain professional conduct and reputation, attend work regularly and punctually, manage a hybrid work environment, follow safety policies and procedures, and perform other assigned duties and projects.

Benefits

Competitive Total Rewards package.
Comprehensive medical and hospitalization plan.
Term life insurance.
Short-term disability insurance.
Long-term disability insurance.
Defined benefit pension plan.
403(b) match.
Vacation and paid time off.
Sabbaticals and extended leaves.
Holidays.
Participation in unemployment and workers’ compensation programs and Social Security.