Associate Director of Facilities and Transportation (Fleet)

Ravalli Services Corporation•Multi, MT

7h•Hybrid

About The Position

This position oversees the operation of the Maintenance and Transportation Department to provide a safe, secure, and comfortable environment for our consumers and staff to live and work. Flathead Industries in Missoula, Ravalli Services in Hamilton and Little Bitterroot Services in Plains currently has multiple properties and a fleet of over 50 vehicles across Montana and is growing. These include administrative, thrift stores, group homes, supportive living residents and rental properties.

Requirements

A growth mindset.
5-7 years management experience.
Ability to work in a fast-paced, deadline-oriented environment.
Ability to quickly identify and resolve problems.
Great attention to detail.
Excellent PC skills (Excel, Word) and internet online reporting; skill in preparing and maintaining records, writing reports and responding to correspondence.
Excellent communication skills, both written and verbal.
Knowledge of building management systems and work order software.
Must be able to read blueprints.
General knowledge of all construction phases and local building and safety codes.
Basic knowledge of electrical, plumbing, carpentry, and hvac systems.
Possess a knowledge and operational skills with Life Safety systems, wet and dry, fire pumps, and controls.
Work varied shifts, including weekends and holidays.
Weekly travel between Missoula, Plains, Thompson Falls and Hamilton.
Sitting, standing, walking, bending, climbing stairs, kneeling, and lifting up to 50 lbs.

Responsibilities

Development of a cohesive team through coaching and training.
Maintains positive and effective communication with other departments.
Is responsible for emergency calls pertaining to the facilities and fleet.
Monitors efficiencies of staff schedules.
Oversee scheduling and deployment of required inspections.
Review and approve estimates, purchase orders, and invoices.
Verify all work is completed to a satisfactory level.
Oversee annual facilities site audits.
Participates with tasks when needed including after hour calls and snow removal activities.
Incident preparedness and safety committee
Responsible for designing and implementation of a Preventative Maintenance Program.
Management of CMMS for request intake and work order management, delegation of work, and tracking of completion.
Design and Maintain online Asset Database. Cataloging equipment purchase date, serial, model numbers, warranty information and end of life projections.
Establish and maintain vender relationships.
Management of projects involving this department to ensure efficient utilization of capital.
Develops, implements and supervises preventive maintenance and renovation programs for the facilities and fleet.
Contract negotiations for facilities related scopes. For example, Elevator Maintenance, HVAC Systems Maintenance
Deployment of Major capital projects and emergency fixes - Roofs, Hot Water, HVAC, Elevators, Fire Alarm/Sprinkler, Parking Lot/Sidewalks, Fences, Exterior Lighting, Landscaping.
Responsible for recommending annual and long-term Capital plan for each site.
Assist with budgeting annual capital projects and maintenance.
Apply for Permits, attend inspections with local government agencies.
Work with Leadership Team to control asset acquisition in an efficient matter. The ability to leverage buying power to procure assets in an efficient manner.
Develop an effective fleet management and safety program.
Institutes an efficient fuel management program.
Approves and monitors repairs of fleet assets.
Develops professional relationships with fleet vendors.
Sources assets in an efficient and cost-effective manner.
Provide support during company marketing and fundraising activities.
Provide loss prevention mitigation plans for sites.