Associate Director Of Alumni & Parent Engagement

Union College Career Center in Becker Hall • Schenectady, NY

1d • Onsite

About The Position

Oversee the planning and execution of ReUnion and Homecoming & Family weekends. The Associate Director develops and manages these two flagship programs for alumni, parents, students and the campus community in an effort to promote a culture of engagement and philanthropy.

Requirements

• Bachelor's degree and a minimum of three years’ experience in development, alumni relations or related field.
• Able to work independently, have excellent attention to detail and be self-motivated.
• Strong organizational, interpersonal and communication skills, and the ability to effectively work and interact respectfully within a diverse and inclusive environment are essential.
• Understanding of higher education and the role of alumni, student and family engagement and development.
• Understand fundraising principles and volunteer management, and be adept at starting annual class and affinity gift programs in partnership with the annual fund.
• Able to plan, develop and implement activities, programs and special events is vital.
• Previous experience working with and supervising volunteers; experience maintaining and reconciling office and events budgets; and the ability to work evenings and weekends with some (approximately 20%) travel required.
• A working knowledge of various word processing, spreadsheet and database software applications is required.
• Must be safety conscious and able to work with a diverse group of individuals.

Nice To Haves

• Experience working in a college or university setting is preferred.

Responsibilities

• Work collaboratively with Student Affairs, Union College Hospitality, Facilities Services, faculty, various student organizations and other campus stakeholders to plan successful ReUnion and Homecoming & Family Weekend programs.
• Oversee the conception, strategy and implementation of a ReUnion program that connects alumni to the College through their graduation classes and affinities to foster a culture of philanthropy.
• Oversee the conception, strategy and implementation of Homecoming & Family Weekend programs to connect parents and families to Union and foster a culture of philanthropy.
• Develop and execute events that contribute to meaningful experiences and engagement for constituents, classes, affinity reunions and parents.
• Increase attendance and participant satisfaction, showcase the College and its students and programs, and grow the excitement and commitment of the Union College community.
• Recruit and manage volunteers in support of ReUnion Weekend and affinity reunion groups.
• Facilitate volunteer recognition activities such as the Alumni Gold Medals and volunteer appreciation event.
• Responsible for arrangements and logistics, securing venues, producing invitations and other collateral materials, and creating a staffing plan for logistics and prospect/volunteer management.
• Work with the Union Fund, Major Gift Officers and other key stakeholders to build and execute an annual class and affinity-giving program that will support increasing a culture of philanthropy and increase the annual alumni giving rate.
• Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community.
• Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College.
• Promote a flexible, collaborative and inclusive work and living environment, and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
• Coordinate event staffing schedule for events.
• Confirm event attendance of faculty, staff, volunteers, the President and senior administrators.
• Ensure a detailed event packet is prepared and provided to appropriate attending staff to include logistical information.
• Work with the Director of Alumni and Parent Engagement to create briefing materials for the President and senior administrators as appropriate.
• Attend and participate in events as part of assigned staffing.
• Prompt appropriate colleagues to ensure event follow-up is managed in a timely manner, including coding participants in the constituent database, managing follow-up with constituents, sending thank you notes and emails, posting photos to the web, and producing reports and correspondence.
• Lead post-event debriefing meetings to ensure important interactions with prospects and volunteers are captured and communicated.
• Establish metrics and create year-end reports that include assessment and analysis of programs and events.
• Assist the Director of Alumni and Family Engagement in monitoring program budgets.
• Participate in and support other events planned by the Office of Alumni and Parent Engagement, including travel (approximately 20 to 25%).

Benefits

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
• Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Exchange

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level