Associate Director of Admissions, Wharton MBA Program for Executives

The Wharton School•Fargo, ND

2d•$66,000 - $78,000

About The Position

Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu. Reporting jointly to the Director of Evaluation & Selection for Wharton Graduate Admissions and the Director of Admissions for the Wharton MBA Program for Executives, the Associate Director of Admissions will serve as a key driver of operations and processing efforts for the Wharton MBA Program for Executives. Key responsibilities include logistics and processing for evaluation and selection to EMBA program, system management for prospect nurturing and yield, and point-of-contact support through the time of matriculation.

Requirements

Bachelor's degree from an accredited institution is required, with a Master's Degree preferred.
Candidates must have 3-5 years of full-time work experience, with 5-7 years preferred, and expertise in graduate admissions and marketing.
Strong skills in project and data management are essential.
Some travel, Saturday, and evening hours are required.

Responsibilities

The Associate Director will manage and oversee the full lifecycle of application processing, from file completion to file review, while maintaining consistent workflows and troubleshooting issues that arise.
They are responsible for documenting and refining standard operating procedures, ensuring compliance with application requirements, and implementing quality-control checks to safeguard accuracy and efficiency.
A major focus of the position is data management and reporting. The Associate Director will oversee admissions databases (e.g., Slate, Salesforce), ensure accuracy and security of data, and produce regular dashboards and reports that inform leadership decision-making and enrollment forecasting.
They will also collaborate with colleagues to improve data capture, analytics, and system functionality.
They additionally support critical onboarding activities for incoming students. This includes collaborating with the International Student & Scholar Services (ISSS) to manage visa application requirements and compliance, developing and updating the welcome website, contributing to the development and on-the-ground support at welcome events, and working closely with program management to provide enrollment reports and ensure and seamless transition of the class.
The Associate Director will collaborate with faculty and staff stakeholders in Wharton Graduate Admissions and the MBA Program for Executives.
This role is required to represent and present admissions information pertinent to the Wharton MBA Program for Executives at both in-person recruiting events domestically and virtual recruiting events. Including but not limited to virtual information sessions, alumni panels, webinars, and virtual office hours.
The Associate Director of Admissions will be responsible for recruiting qualified applicants for the Philadelphia, San Francisco, and Global cohorts. The role includes prospect nurturing and screening, managing daily email inbox volume, conducting phone and video conversations with prospective students, and being one of the first points of contact for prospects who reach out to the office.
Additionally, the Associate Director will read applications, interview candidates, and serve on the admissions committee to assist with making admission decisions.
They will also be instrumental in the onboarding of new classes, providing opportunities for engagement and personalized support to accepted students as they make the decision to enroll and matriculate to the program.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.