ASSOCIATE DIRECTOR OF ADMINISTRATOR/CENTRAL SERVICES

State of careers Rhode Island

7d•$152,065 - $170,589•Onsite

About The Position

This position is responsible for assisting the Director of Administration by planning, coordinating, and administering a complex and comprehensive statewide program of general services, property management, purchasing, information processing, and overall direction of the Office of the Building Code Commission. The role involves planning and implementing programs for the acquisition, leasing, construction, repair, replacement, and maintenance of public buildings and equipment, including space utilization plans. It also includes managing the state-owned vehicle fleet, developing plans for state-owned and leased real property, and supervising staff for specifications, leases, additions, renovations, and space allocations. The position is also responsible for developing and operating a statewide communications plan, formulating and directing policies for state purchasing, information processing, and building code activities. Additionally, it involves planning, organizing, and coordinating the establishment of a capitol police force and developing and administering the capitol development and building improvement budget. The role requires directing professional architects, engineers, and semiprofessional staff in reviewing and inspecting construction projects for compliance with standards and contract provisions.

Requirements

Thorough knowledge of public administration as applied in the management of a governmental agency dealing with the development of policies and procedures.
Thorough knowledge of building operation and maintenance.
Working knowledge of standard practices utilized in the operation and maintenance of a fleet of automobiles in a governmental or business unit.
Working knowledge of budgeting for capitol improvements, renovations and operational maintenance.
Familiarity with Department of Administration procedures, standard policies and procedures.
Ability to supervise the development of plans, policies and procedures regarding the operation of a fleet of passenger vehicles.
Ability to plan, organize and direct the activities of security personnel in the protection of public officials and real property.
Ability to develop a statewide standard and emergency communications system, policies and procedures.
Ability to supervise a wide variety of professional, technical, maintenance and administrative personnel.
Ability to provide a wide range of consultative services to others in public property management and maintenance policies and procedures.
Graduation from a college of recognized standing with specialization in Business Administration.
Three to four years of experience in an executive or administrative capacity with responsibility for planning, organizing and directing programs in the field of supportive services and/or related administrative experience in a governmental setting.
Any combination of education and experience that shall be substantially equivalent to the above education and experience.

Nice To Haves

Bachelor’s Degree or graduate degree with specialization in Construction Management, Architecture, Engineering, Project Management, or related field.
Considerable employment in a responsible capacity in the field of managing large and complex construction or development projects.
Supervisory experience in a related field.

Responsibilities

Assisting the Director of Administration by planning, coordinating and administering a complex and comprehensive statewide program of general services, property management, purchasing, information processing and overall direction of the Office of the Building Code Commission.
Planning and implementing a comprehensive program for the acquisition, leasing, construction, construction repair, replacement and maintenance of public buildings and equipment including responsibility for developing space utilization plans for state owned facilities.
Planning, directing and monitoring the operation and maintenance of the fleet of state owned vehicles to ensure proper use and distribution.
Developing a comprehensive plan for the management of state owned real property and such real property leased, rented or used by state agencies and to supervise the staff assigned to the detailed development of specifications, leases, the development of appropriate additions and renovations and/or such space allocations and utilization plans as may be required, assuring that all such real property as is used by state government conforms to appropriate codes and/or laws regulating their use.
Developing and operation of a statewide comprehensive communications plan including written policies, standards and procedures and to include such emergency communication facilities as may be necessary to supplement the emergency operation of state government.
Formulating and directing and coordinating the overall policies and procedures related to all state purchasing activities.
Formulating and directing and coordinating the overall policies and procedures related to all state information processing activities.
Formulating and directing and coordinating the overall policies and procedures related to all state building code activities.
Planning, organizing and coordinating the establishment and directing of a capitol police force for the security and protection of public officials and such capitol buildings as may be required.
Development and administration of the capitol development and building improvement budget for the Division of General Services including a comprehensive property acquisition plan.
Direction of a staff of professional architects, engineers and semiprofessional staff members engaged in a comprehensive review and inspection of construction projects in both the proposal and construction phases to ensure compliance with accepted professional standards and contract provisions.
Supervising a professional project management staff.
Demonstrating ability to supervise staff, effectively communicate and present, plan and organize complex capital projects, monitor and report, have a thorough understanding of project management controls, and recognize and solve problems.