Associate Director Meetings and Congresses

Intellia Therapeutics, Inc.•Cambridge, MA

2d•$171,681 - $209,833•Hybrid

About The Position

The Associate Director, Meetings & Congresses, provides strategic and operational leadership for Intellia’s Commercial meetings and congress portfolio. The role establishes the governance, processes, infrastructure, technology, and external partnerships needed to deliver compliant, efficient, and high-impact experiences while supporting commercialization and organizational growth. As the central subject matter expert and strategic advisor for meetings and congresses, this position partners with Marketing, Sales, Field Training, Medical Affairs, Finance, Procurement, Legal, Compliance, Corporate Communications, and other stakeholders. The Associate Director translates business objectives into integrated strategies and oversees portfolio planning, congress strategy, meeting management, budgets, agencies and suppliers, technology, attendee management, onsite execution, and post-event evaluation. The role combines strategic planning and functional leadership with hands-on operational execution. It drives process improvements, shares best practices, and enables scalable Commercial execution, while leading complex, high-visibility meetings and congresses and building productive internal and external partnerships. The position requires travel as needed, including overnight travel and onsite leadership for priority meetings and congresses.

Requirements

10+ years of progressive experience in meetings, congresses, events, Commercial Operations, or related disciplines; biotechnology, pharmaceutical, or life sciences experience is preferred.
Significant experience leading complex, high-visibility Commercial meetings and congresses in a highly regulated environment.
Demonstrated ability to influence and lead cross-functional teams without direct authority.
Strong strategic thinking and ability to translate business objectives into actionable meeting and congress strategies.
Exceptional organizational, planning, and project-management skills, including managing multiple complex initiatives simultaneously.
Strong communication, presentation, negotiation, and stakeholder-management skills.
Highly detail-oriented, with a strong commitment to operational excellence and follow-through.
Demonstrated problem-solving skills, ability to anticipate risks and navigate ambiguity, and adaptability as business priorities evolve.
Ability to balance strategic leadership with hands-on execution in a fast-paced, growing organization.
Strong financial and business acumen, including experience managing significant program budgets.
Ability to build productive relationships across functions, organizational levels, agencies, and external suppliers.
Ability to travel as required, including overnight travel and onsite leadership for priority meetings and congresses.
Bachelor’s degree or relevant industry experience.
Commercial event planning experience, including coordinating cross-functional partners and managing external vendors.
Proven experience leading cross-functional planning teams and managing complex programs with multiple stakeholders and dependencies.
Demonstrated experience building governance frameworks, SOPs, operating processes, planning frameworks, and scalable operational infrastructure.
Strong experience with agency and supplier strategy, RFPs, contracting, budget management, forecasting, and financial reconciliation.
Experience implementing and/or optimizing meeting-management technologies such as Cvent and collaboration platforms such as SharePoint and Microsoft Teams.
Strong understanding of pharmaceutical and biotechnology compliance considerations related to meetings and congresses.

Nice To Haves

Certified Meeting Professional (CMP) or similar meeting/event industry certification.
Experience supporting pre-launch, launch, and/or growing Commercial organizations.

Responsibilities

Lead strategy, planning, and operational oversight of the Commercial meetings and congress portfolio, including sales, launch, training, leadership, cross-functional, and medical congress events.
Develop annual and long-range meeting and congress plans aligned with organizational priorities, commercialization milestones, field readiness, and business objectives.
Develop integrated cross-functional strategies for priority congresses with Commercial and Medical stakeholders, maintaining clear ownership and decision rights.
Serve as the meetings and congresses subject matter expert and strategic advisor to functional and senior leadership.
Lead end-to-end planning for national, regional, and local congresses, including exhibits, sponsorships, meeting rooms, ancillary events, hospitality, attendee management, and related activities.
Facilitate cross-functional planning and readiness, aligning stakeholders on objectives, deliverables, timelines, responsibilities, dependencies, and decisions.
Oversee registration, housing, travel-related processes, attendee communications, schedules, meeting requests, and onsite operational requirements.
Develop resources and processes for consistent, standards-aligned field execution of local congress activities.
Lead planning and execution of significant Commercial meetings, including national sales meetings, launch meetings, field and new-hire training, leadership meetings, and other strategic internal meetings.
Translate business, strategic, and learning objectives into meeting strategies, formats, agendas, and attendee experiences with meeting owners and functional leaders.
Lead venue sourcing, contracting, registration, housing, food and beverage, transportation, production coordination, attendee communications, onsite logistics, event materials, and financial reconciliation.
Establish consistent planning standards and best practices for company-sponsored Commercial meetings.
Provide onsite leadership for priority meetings and congresses, serving as the primary operational escalation point and proactively managing risks.
Lead agency and supplier sourcing, including RFP development, evaluation, selection, contracting, onboarding, and implementation.
Develop scopes of work and define supplier responsibilities, deliverables, service expectations, performance measures, and commercially responsible solutions with Procurement and stakeholders.
Manage agency and supplier performance through service expectations, business reviews, and performance metrics.
Establish standardized budget tracking, forecasting, reconciliation, and financial closeout processes.
Partner with Finance, Procurement, agencies, and budget owners on purchase orders, contracts, accruals, invoicing, reconciliation, and financial reporting.
Provide leadership with visibility into spend, commitments, forecasted expenses, variances, and financial risks.
Lead business processes for Cvent, including meeting intake, registration, attendee management, communications, reporting, and user adoption.
Develop and maintain centralized meetings and congress resources and collaboration environments, including SharePoint and Microsoft Teams tools, repositories, training, documentation, and process standards.
Establish reporting and dashboards covering activity, attendance, spend, operational performance, and portfolio metrics.
Evaluate technologies, capabilities, and industry practices that can improve efficiency, attendee experience, planning effectiveness, and organizational visibility.
Partner with Legal, Compliance, Finance, Procurement, and other stakeholders to ensure compliance with company policies, industry regulations, transparency standards, and organizational controls.
Design, implement, and enhance the Meetings & Congresses operating model, including governance, policies, processes, tools, and approval pathways.
Establish standardized planning, execution, attendance, and recordkeeping practices that promote visibility, consistency, accountability, scalability, and risk management.
Establish KPIs and post-event evaluation processes to assess operational performance, attendee experience, financial and supplier performance, and achievement of business objectives.
Monitor industry trends, technologies, and best practices and identify opportunities to improve processes, governance, tools, and supplier models.