Associate Director, Medical Affairs Operations
About The Position
The Associate Director, Medical Affairs Operations reports to the Senior Director and serves as a strategic and operational partner to Medical Affairs leadership. The role aligns priorities, enables decision-making, and drives execution by connecting departmental strategy, planning, governance, budgets, and executive communications with core Medical Operations activities. These activities support Medical Directors, Evidence Generation, Scientific Communications, Expanded Access Programs (EAPs), and high-visibility medical events. The role partners across Medical Affairs, Commercial, Patient Advocacy, Clinical Development, Market Access, Legal, and Compliance to strengthen cross-functional alignment, accountability, scientific integrity, and scalable global operations. The position oversees strategic and operational planning, leadership governance, external research operations, medical events, HCP spend transparency, executive reporting, departmental systems, and process improvement. It builds scalable processes and SOPs to support audit readiness and global commercial launch alignment, and identifies technology enhancements and trains internal stakeholders. The stated salary range is $175,000–$225,000 per year.
Responsibilities
- Partner with Medical Affairs leadership on annual strategic and operational planning, translating clinical and scientific priorities into integrated plans, budgets, milestones, and corporate measures of success; surface resource trade-offs, dependencies, and risk-mitigation strategies.
- Manage the leadership operating cadence, shape executive meeting agendas, facilitate planning sessions, and track decisions and action-item ownership.
- Coordinate high-priority cross-functional initiatives, resolve execution barriers, and escalate issues requiring leadership direction.
- Manage external research operations end-to-end, including Investigator-Initiated Studies (IIS) and collaborative research committee oversight, stakeholder alignment, communications, contracts, budgets, tracking, and study close-out.
- Coordinate Medical Affairs events, including advisory boards, major medical congresses, all-hands meetings, internal training, and strategic workshops.
- Maintain the integrated global medical calendar and oversee executive presentation materials and tracking dashboards.
- Oversee HCP spend tracking and reporting, ensuring data accuracy, transparency, and alignment with company policies, aggregate spend requirements, and applicable global regulations.
- Validate and track vendor invoices for completed medical services.
- Develop monthly Medical Affairs dashboards, quarterly business reviews, and high-level briefings for ELT and SLT discussions, synthesizing operational progress, clinical study milestones, budget performance, and decision requests.
- Implement and maintain departmental collaboration platforms, document repositories, and Medical Affairs SharePoint sites for budgets and medical resources.
- Coordinate medical and scientific publication workflows within available document management systems.
- Build, implement, and maintain scalable operating processes and SOPs supporting audit readiness and global commercial launch alignment.
- Identify and execute technology enhancements, train internal stakeholders, and drive continuous improvement to strengthen operational transparency.
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What This Job Offers
Job Type
Full-time
Career Level
Director
Education Level
No Education Listed
