Associate Director, Fiscal & Audit Services

San Bernardino Community College District•San Bernardino, CA

1d•Onsite

About The Position

Under the direction of the appropriate administrator, the Associate Director, Fiscal Services is responsible for District-wide accounting, financial reporting, and budget functions. These include general ledger preparation and analysis, bank reconciliations, financial reporting, year-end audit, accounts receivable collection, and fund deposits. The role develops and implements processes to account for expenditures and maintain proper expense controls, and trains, supervises, and evaluates assigned personnel. The position oversees complex accounting and financial record-keeping work; prepares and reviews governmental, state, federal, Department of Education, quarterly, and annual reports; coordinates budget preparation and administration; and ensures accurate and timely monthly, quarterly, and year-end reporting. It provides technical financial guidance to administrators and staff and coordinates with departments, governmental offices, and external auditors. The Associate Director supports fiscal operations and process improvements, maintains internal accounting controls, and participates in the District’s ERP implementation. Duties include maintaining the chart of accounts, coordinating system integrations, reconciling position control between budgeting and HR systems, maintaining salary and benefit schedules, and preparing forecasts and budget recommendations for the Executive Vice Chancellor. The position also serves on the District CTA negotiations team and supports related fiscal data analysis.

Requirements

Bachelor’s degree from an accredited college or university, preferably with major coursework in accounting, business administration, or a related field.
Four years of increasingly responsible general accounting experience, including two years of lead or supervisory experience.
Knowledge of technical accounting and financial record keeping operations, services, and activities.
Knowledge of accounting principles and practices as applied to a community college district.
Knowledge of electronic data processing applications for accounting and reporting.
Knowledge of supervision, training, performance evaluation, and budget preparation.
Knowledge of record-keeping and internal-control principles and procedures.
Knowledge of business letter writing, basic report preparation, office procedures, office equipment, and applicable word-processing, spreadsheet, and database software.
Knowledge of Generally Accepted Accounting Principles (GAAP), the California Community Colleges Budget and Accounting Manual (BAM), and pertinent federal, state, and local laws, codes, and regulations.
Ability to supervise, organize, and review assigned staff performing complex accounting and financial record-keeping duties.
Ability to analyze and solve problems and understand financial reporting and general ledger structure.
Ability to recommend and implement goals, objectives, policies, and procedures for accounting and financial record-keeping services.
Ability to understand District and outside-agency operations and apply relevant policies, laws, and regulations.
Ability to prepare clear and concise reports and perform complex accounting work involving financial records, accounts, and reports.
Ability to plan, organize, and participate in financial and statistical record keeping and District-wide budget preparation and administration.
Ability to maintain and audit fiscal records and accounts and analyze computerized accounting and financial reports.
Ability to organize work around changing priorities and deadlines, and to select, train, and evaluate staff.
Ability to demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including people with physical or learning disabilities.
Ability to communicate clearly and concisely, orally and in writing, and establish effective working relationships.
Successful completion of required pre-employment checks, including DOJ live scan/fingerprinting, a tuberculosis risk assessment, and submission of official transcripts when applicable.
If requesting management equivalency, contact the District before the application closing date to obtain required forms and submit supporting documentation.

Nice To Haves

At least two years of significant experience managing budgets or financial operations.
At least four years of significant experience managing accounting or audit teams.
Two years of experience in a community college setting.
Two years of experience in budget, accounting, strategic planning, and/or financial research in a public education institution.

Responsibilities

Plan, prioritize, assign, supervise, review, analyze, advise on, and approve staff work involving complex financial record keeping and accounting.
Prepare and review reports for governmental jurisdictions, including state and federal reports, Department of Education reports, and quarterly and annual reports.
Review and implement changes in state and federal laws relevant to fiscal services.
Establish schedules and methods for accounting and financial record-keeping services, identify resource needs, and allocate resources with management staff.
Provide leadership in adopting new and emerging technologies for fiscal services.
Ensure accurate and timely monthly, quarterly, and year-end financial reporting and close processes.
Participate in developing goals, objectives, policies, and procedures for campus fiscal and business operations; recommend improvements and monitor compliance.
Coordinate preparation and administration of the District budget, submit recommendations, and monitor expenditures.
Oversee staff work involving the general ledger, bank reconciliations, financial reporting, year-end audit, payroll functions, accounts receivable collection, and fund deposits.
Participate in staff selection, coordinate training, address performance deficiencies, and implement discipline procedures.
Provide technical accounting advice and information to administrators and staff, respond to financial questions, and coordinate communications with departments and outside governmental offices and agencies.
Perform department audits and review records, accounts, and reports for accuracy, proper transactions, encumbrances, and allocation of categorical funds.
Participate in year-end general ledger closing and coordinate annual internal and external audits to meet District timelines.
Prepare annual CCFS 311, SEFA, and SESA reports for the final audit.
Maintain operational and program records and prepare reports on operations and activities.
Attend professional meetings and keep current with developments in accounting and financial record keeping.
Support the appropriate administrator with special projects and workflow improvements.
Serve on the District CTA negotiations team, conducting salary studies, reassigned-time analysis, and other fiscal data gathering and analysis.
Provide technical advice on budgeting matters and review and approve employee funding authorizations and requisitions.
Operate the District’s accounting and budgeting software and maintain a chart of accounts that meets District record-keeping needs.
Measure and report financial and operational performance to management; maintain and update the multi-year forecast and report it to the Executive Vice Chancellor for budget recommendations to the Board of Trustees.
Oversee development and administration of the Fiscal Services department annual budget; forecast staffing, equipment, materials, and supply needs; monitor and approve expenditures; and implement adjustments.
Maintain internal accounting controls to safeguard District assets, ensure reliable financial data, and support compliance with District policies and procedures.
Coordinate the budget calendar, review and compile the District budget for accuracy and completeness, and present budget materials to the Director of Fiscal Services for review.
Reconcile position control between the budgeting and HR systems.
Develop and maintain the chart of accounts and crosswalk as part of the ERP implementation.
Work with external partners to develop and maintain system integrations and process integrations manually when needed.
Forecast salary and benefit increases and present findings to the Executive Vice Chancellor.
Update and maintain salary and benefit schedules in the District budgeting system.
Serve on the core ERP implementation team, responsible for migrating the chart of accounts and integrating budget and general ledger data.