Director of Fiscal Services (Controller)

Anaheim Union High School District • Anaheim, CA

2d • Onsite

About The Position

Under the direction of the Executive Director of Fiscal Services, the Director of Fiscal Services plans, organizes, directs, supervises, and evaluates District accounting, payroll, and bookkeeping activities. The role establishes and revises payroll and accounting processes and procedures, conducts accounting analyses, prepares financial statements, audits District funds and accounts, and provides complex staff assistance to the Assistant Superintendent, Business Services.

The position directs the accounting and payroll departments, including cash management, financial controls, audit coordination, mandated cost reimbursement, categorical program and capital project fiscal management, and financial reporting. It supervises assigned staff and departments, develops procedures and training, supports District leadership and school sites, and helps ensure legal compliance and protection of District assets. The role also prepares financial information for the Board and regulatory agencies, supports financing and collective bargaining analysis, and participates in committees and school activities as assigned.

The work is performed in an office environment with constant interruptions. The position requires sitting for extended periods, using a computer keyboard, and hearing and speaking to exchange information. Access to reliable transportation is required for job-related travel, and attendance at evening meetings is occasionally required.

Requirements

• Equivalent to a Bachelor's degree from an accredited college or university, with major coursework in accounting, business, or a closely related field.
• Six years of progressively responsible professional accounting experience, including at least three years in administrative and supervisory roles.
• One year of school district management experience that includes financial auditing activities, or one year managing financial audits for a school district.
• Access to reliable transportation for job-related travel.
• Ability to organize, direct, and implement a comprehensive school district accounting program.
• Ability to prepare clear and concise financial reports and statements and perform basic financial analysis and research.
• Ability to select, supervise, train, and evaluate assigned staff.
• Knowledge of budget, accounting, and fiscal procedures and methods; auditing and fixed asset control procedures; and basic financial analysis and research procedures.
• Knowledge of legal provisions and requirements for accounting of school district funds and of principles and practices of administration, supervision, and training.
• Ability to understand and follow oral and written instructions; communicate effectively orally and in writing; and establish and maintain cooperative working relationships.
• Ability to perform the physical demands of the position, including keyboard use, hearing and speaking to exchange information, and sitting for extended periods.
• Occasional attendance at evening meetings is required.

Nice To Haves

• Master's degree.
• Certified Public Accountant (CPA).

Responsibilities

• Plan, organize, direct, supervise, and evaluate District accounting, payroll, and bookkeeping activities.
• Establish and revise payroll and accounting processes and procedures.
• Conduct accounting analyses; prepare financial statements and reports; and audit District funds and accounts.
• Direct the work of the accounting and payroll departments, including payroll record-keeping, departmental budget control records, and proper disbursement of funds.
• Oversee District cash management programs, cash-handling procedures, banking and armored car services, cash flow monitoring and projections, and external financing needs.
• Design and conduct audits; serve as liaison with external auditors; train schools and departments on audit findings, internal controls, and student body accounting; and provide centralized student body fund reconciliation and reporting.
• Assist the Assistant Superintendent, Business Services, and Executive Director of Fiscal Services with budget preparation and unusual problems.
• Design, implement, and evaluate programs and procedures; promote efficiency and protection of District assets.
• Direct and participate in development of office work plans; assign and monitor work; implement policies and procedures; and review work products and methods.
• Manage Accounting and Payroll Department budgets and plan for equipment, materials, and personnel needs.
• Participate in personnel recommendations; provide or coordinate training; address performance deficiencies; implement discipline procedures; and recommend terminations.
• Coordinate with Information Systems on software and hardware development, implementation, and conversion, and monitor and enhance internal controls.
• Provide financial guidance to department heads and site personnel, including guidance related to parent groups, students, ASB, and Booster organizations.
• Implement and oversee mandated cost reimbursement programs and coordinate preparation of supporting data to maximize revenues.
• Coordinate fiscal management of categorical programs and capital projects; serve as fiscal agent for the administrative unit of the Greater Anaheim Special Education Local Plan Area (GASELPA).
• Prepare financial data and legal documents for external financing programs and maintain records and execute transactions needed for compliance.
• Maintain records of expenditures, income, assets, liabilities, and appropriation balances.
• Conduct financial or statistical research and analytical studies to support administration or Board policy and program planning.
• Design and provide finance training to District leadership, school, and department staff.
• Participate in school functions, provide administrative support for special activities, and give classroom presentations on finances as requested.
• Support District goals and objectives as a resource to or member of District committees; serve on external committees.
• Provide financial analysis to the District’s chief negotiator for collective bargaining, which may include active participation in negotiations.
• Prepare financial statements and reports for the Board of Trustees and regulatory and grantor agencies; prepare Board agenda items and exhibits; respond to Board member inquiries; and attend Board meetings upon request.
• Recommend goals and objectives; monitor relevant legislation; assist in developing policies and procedures; and periodically revise and update policies and procedures.
• Conduct assigned internal investigations of financial activities and report findings.
• Evaluate services for effectiveness and attend meetings and conferences to maintain professional knowledge and represent the District.
• Perform other financial or project activities as assigned.

Benefits

• The District contributes 100% of employee and family health premiums.
• Permanent classified employees receive sick leave, holidays, bereavement leave, and emergency leave.
• Classified employees are members of the Public Employees Retirement System (PERS); the employee contribution is 7% of gross earnings.
• Permanent classified employees working 20 hours or more per week receive medical, dental, vision care, behavioral health, and life insurance for themselves and their dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Director