Associate Director, Conferences Calendar Management

Gartner•Stamford, CT

3d•Hybrid

About The Position

This position leads the project management of multiple cross-functional workstreams related to the global event calendar, capacity, and attendee projections for the Gartner C-Level Communities (GCC) portfolio. We seek a strategic leader passionate about process creation, operational excellence, and managing complex projects. A successful candidate is a natural problem solver and can effectively leverage data to identify risks and opportunities that will drive strategic decisions and organization change. This is an exciting opportunity for someone who thrives in a fast-paced environment and is eager to make a significant impact across the Gartner Conferences business.

Requirements

Bachelor’s degree (preferred)
10+ years of project management experience; event management experience strongly preferred
Experience managing complex programs with multiple variables and dependencies
Strong interpersonal skills, especially with senior-level professionals
Creative, strategic thinker with keen attention to detail
Financial management experience (preferred)
Motivated team player with a growth mindset
Excellent written and oral communication and presentation skills
Demonstrated ability to drive continuous improvement and manage change
Ability to thrive under pressure and make confident decisions
Ability to travel up to six times per year, domestically and potentially internationally

Nice To Haves

Exceptional problem-solving: Proven ability to solve complex problems, think creatively, and use data to inform decisions.
Data-driven: Skilled in leveraging data analytics to uncover insights, inform strategy, and drive effective decision-making. Confidently work with large/dispersed data sets and streamline into actionable insights.
Drive / Self-sufficiency: Demonstrated ownership from problem statement to solution, working independently in a matrixed environment.
Intellectual curiosity: Proactively identifies opportunities to drive business impact.
Communication: Excellent verbal and written communicator, skilled in presentations and stakeholder engagement.
Collaboration: Strong partnership and relationship building skills across business lines.
Executive presence: Able to engage, influence, and leader senior leaders (VPs and above).
Core values: Demonstrates integrity, collaboration, growth-mindset, objectivity, and consistent results.
Adaptability: Operates with urgency and can manage change in a dynamic environment.

Responsibilities

Oversee the end-to-end process of identifying and confirming dates for future Gartner C-Level Communities events, collaborating with internal stakeholders to validate options.
Develop and maintain a comprehensive event calendar that aligns with P&L goals – maximizing revenue opportunities, delivering exceptional on-site experiences, and minimizing costs.
Partner with internal teams to make informed date and venue selections based on event requirements, overall scheduling strategy, projected event growth, global/regional holidays, other Gartner Conferences portfolio calendars, and competitive events.
Manage all calendar scheduling approvals in accordance with business strategy; establish approval and change management criteria and processes; ensure escalations are presented effectively to leadership as required.
Lead official calendar communications, providing timely status updates, reporting, and controlling the publication of future events.
Understand & analyze venue capacity and attendee projections data to ensure calendar and venue option align with business needs, as well as drive awareness for organic growth restrictions.
Take a data driven approach to build new tools and reports to enable scalable attendee and sponsorship capacity analysis across 100+ annual events.
Analyze the opportunity and impact of sponsorship growth proposals, including alignment to demand, program experience, and profitability assessment.
Manage agendas and presentations for key initiatives meetings, using data to guide leadership discussions and decisions.