Associate Director, Administrative Services

University of Florida • Gainesville, FL

4d • Onsite

About The Position

The Associate Director (AD) is a senior member of the University of Florida’s Human Research Protection Program and Institutional Review Boards leadership teams and helps lead the regulatory, administration, and programmatic activities supporting the university’s HRPP. The AD’s responsibilities include: Administrative oversight of 11 full time HRPP/IRB staff Includes oversight of administrative operations such as submission pre-review, meeting minutes, approval paperwork, educational activities, quality assurance/improvement activities, international ancillary review, and other official correspondence. Contribute to strategic leadership and operational direction for the HRPP/IRB. Includes policy/guidance development, interpretation of regulations, developing best practices, and collaborating to ensure compliant review of protocols, Serve as a subject matter expert when dealing with the IRBs, researchers, other compliance units, federal/external agencies, and Operations/IRB staff. Help drive innovation and excellence in the HRPP/IRB Collaborate with Director on HRPP accreditation efforts, sIRB reliance program, electronic submission systems, and training for research stakeholders (committees, staff, and researchers)

Requirements

• Master’s degree in an appropriate area and four years of relevant experience; or a bachelor’s degree in an appropriate area and six years of relevant experience.
• Expertise/experience with applicable ethical principles and regulatory requirements (e.g. DHHS and FDA regulations, the Privacy Rule, VA regulations, AAHRPP standards, state law, etc), including experience to keep abreast of and adapt to changes in regulations.
• Experience with HRPP activities such as quality assurance, education/training, reliance arrangements, AAHRPP accreditation, and VA research.
• Experience using an electronic IRB system to perform review functions, oversee and evaluate operations and guide others in using the system
• Interpersonal skills working with a wide variety of customers such as faculty members, research staff, students, IRB members and chairpersons, other research compliance administrators, senior university officials, counterparts at other institutions, and other external parties such as government officials.
• Consistently serve in a professional, knowledgeable and service-oriented manner and negotiate mutually beneficial solutions to issues.
• Oral and written communication, problem solving and analytical skills necessary to understand, synthesize and use technical and regulatory information
• Ability to work both independently and with teams, manage and prioritize multiple tasks (including effective delegation to others), and to work with frequent interruptions, shifting priorities and changes in management objectives.

Nice To Haves

• Managerial experience including leadership and mentoring skills to effectively manage and develop staff members to meet the overall goals of the unit.
• Ability to support staff through periods of change in personnel, business processes, procedures, policy, etc. and actively seek opportunities for positive outcomes.
• Experience working in a HRPP/IRB, particularly a medical IRB.
• Certified IRB Professional (CIP) is desired and may be obtained after hire.

Responsibilities

• Administrative oversight of 11 full time HRPP/IRB staff
• Oversight of administrative operations such as submission pre-review, meeting minutes, approval paperwork, educational activities, quality assurance/improvement activities, international ancillary review, and other official correspondence.
• Contribute to strategic leadership and operational direction for the HRPP/IRB.
• Policy/guidance development, interpretation of regulations, developing best practices, and collaborating to ensure compliant review of protocols.
• Serve as a subject matter expert when dealing with the IRBs, researchers, other compliance units, federal/external agencies, and Operations/IRB staff.
• Help drive innovation and excellence in the HRPP/IRB
• Collaborate with Director on HRPP accreditation efforts, sIRB reliance program, electronic submission systems, and training for research stakeholders (committees, staff, and researchers)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager